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Administrative Assistant
Ref No.: 20-00238
Location: Moline, Illinois
Our client, a leading Manufacturing Company is looking for a Administrative Assistant. This is for an initial duration of 06 months and is located in Moline,IL

Job Description:
  • Independently performs a full range of administrative support duties of a highly-confidential and highly-challenging nature, typically in support of level III division or platform officers and their direct reports in multiple countries.
  • Facilitates work flow through a manager's office using organizational knowledge to determine how to handle incoming requests and assignments, including work going to and from other managers.
  • Creates responses to correspondence on behalf of the manager; determines course of action on issues that arise when the manager is unavailable.
  • May perform some or all of the following: guidance and limited work direction to others, project work consistent with the skills and skill level found in the job's other work, and multi-lingual assistance.

  • Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.).
  • Researches, resolves and responds to inquiries/concerns from internal and/or external customers.
  • Escalates complex issues for resolution as appropriate.
  • Gathers, creates, maintains and/or summarizes potentially sensitive or confidential data from various sources in order to complete reports and special projects and/or provide timely information to various customers.
  • Distributes information as appropriate to department members or internal/external customers.
  • May perform analysis of data and resolve discrepancies following prescribed procedures.
  • Updates and maintains databases, systems applications or files to ensure accurate and current information is available for use by others.
  • May develop and maintain more complex web sites with the assistance of basic web-publishing software applications.
  • Receives and refers visitors and telephone callers within the department, which may require referring calls to different divisions, countries, or companies in multiple languages.
  • May organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed.
  • May create and maintain sensitive department records; uses data to prepare letters and memoranda at the direction of the supervisor, on behalf of the supervisor, or for supervisor's signature, and prepares documents for distribution.
  • Conveys supervisor's instructions and requirements to others, and exchanges information with senior managers on the supervisor's behalf
Qualified candidates please send your word format updated resume at the earliest to /  Thank You.