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Business Office Coordinator
Ref No.: 19-15148
Location: Waltham, Massachusetts
Sunrise System Inc. is currently looking for Business Office Coordinator in Waltham, MA with one of our top client.
Job Title: Business Office Coordinator
Job Id: 19-15148
Location: Waltham, MA 02451
Duration: 12 months
Position Type: Hourly contract Position (W2 only)
 
Job Overview
  • Opportunity for the right person to join a fast pace environment providing general administrative and Business coordination support role to the Head of Pre-Development Sciences and a group of scientists.
  • We have a temporary position at our Waltham Site to join our team The right candidate is client centric focused and will provide administrative duties for the site such as making travel arrangements, preparing expense reports and communications, managing calendars, scheduling and coordinating meetings, as needed.
  • Proactively prepare PowerPoint presentations, excel spreadsheet reports, track budget information, and correspondence that includes confidential material and information.
  • This position will coordinate the creation and ongoing updates for several Share point sites and shared files, maintain org charts, reconcile and process catering purchases, The position will process simple contracts, purchase office supplies and respond to various inquiries for information according to general guidelines and procedures Meeting coordination will include room reservation, creating and updating agendas, preparing and sending invitations, assisting with catering activities for 1:1's, group meetings, external meetings and site wide meetings.
  • These meetings maybe local, VTC or TC and skype/web link meetings.
  • The selected candidate for this position will be trained and have increase involvement in providing support in the areas of: invoice processing and check requests, capital acquisitions, research and licensing agreements, outside studies, Confidential Disclosure Agreements (CDAs) Material Transfer Agreements (MTAs), consulting, Advisory Boards, and speaker agreements.
  • The position will work with the scientists and other enabling functions.
  • The right candidate must be team-oriented with an ability to adapt to change and learn quickly. 
Experience
  • 3-5 years of office or business experience or equivalent educational experience.
  • Must be flexible with strong communication skills, strong computer and internet research skills, and excellent interpersonal skills.
  • Prior demonstrated experience with PowerPoint and excel spreadsheet reports preferred.
  • Willing to contribute to the team while possessing the skills to work independently, organized and effective in handling multiple detail-oriented projects in a fast-paced environment.
  • Have knowledge of Microsoft Suite and office management systems and procedures.
  • Demonstrate high level of customer service to internal and external personnel.
  • Ability to adapt to several different styles of management and the ability to work well with all levels of internal management and staff, as well as external clients and vendors. 
Prefer knowledge or experience in
  • Pharma or Biotech environment.
  • Concur, to book flight/hotel/car service and create expense report Purchasing systems such as Ebuy – create PO, order office supplies, lab consumables and any other purchases requested by departments
  • P2P One Place preferred (eBuy/Spend pad/easy invoices/SHIFT/Aravo/Catalyst) 
Education
  • BS/BA (or equivalent) in a scientific area or in Business, Finance, or related area 
Experience
  • Admin Assistant
  • Clerical
  • Clerical Support 
Additional Skills
  • Data Entry
  • Faxing
  • Filing
  • Maintenance
  • Training
  • Travel Arrangements
  • Administrative Support
  • General Administrative
  • Microsoft Office
  • MS Office 
Contact
Bhavani Sangmesh
Direct: (732) 272.0325 | Bhavani.S@sunrisesys.com
Or
Satya S
Direct: (732) 272.0262 | Email: Satya@sunrisesys.com