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Grant Coordinator
Ref No.: 19-11690
Location: Montclair, New Jersey
Title : Grant Coordinator
Location :Montclair NJ
Job ID : 19-11690
Contract Type: w2

Job Description:
  •  Manages professional accounting work of unusual difficulty.
  •  Serves as an assistant to a Controller in a complex financial organization.
  •  Manages financial reporting, financial analysis, and financial control operations.
  •  Supervises professional accountants, technicians, and clerks.
  •  Coordinates the preparation of reports and financial statements.
  •  Analyzes accounting procedures.
  •  Establishes and maintains agency financial policy manuals and associated procedures.
  •  Develops and implements automated accounting systems.
  •  Interprets policies and procedures and advises staff and agency or institution management.
  •  Manages all internal and external financial reports and statements.
  •  Plans, monitors, and reviews the agency or institution programs for compliance with state and federal financial policies and procedures.
  •  Analyzes and interprets agency/institution operating results based on various financial reports. Comprehensive knowledge of generally accepted accounting principles and practices.
  •  Comprehensive knowledge of fiscal and accounting functions and their adaptability to agency or institution fiscal and accounting operations.
  •  Considerable knowledge of agency, state and federal guidelines concerning accounting and finance operations and reporting.
  •  Demonstrated ability to supervise a staff of professional accountants engaged in all aspects of the agency or institution fiscal and accounting operations.
  •  Demonstrated ability to apply and adapt accounting principles and methods to a variety of agency or institution fiscal needs.
  •  Demonstrated ability to develop and implement accounting policies and procedures.
  •  Demonstrated ability to assemble, analyze, and prepare reports and financial statements covering complex financial data.
  •  Demonstrated ability to present financial reports, either verbally or in writing, to agency or institution management.
  •  Demonstrated ability to analyze financial data and to assess impact on agency or institution operations. BA/BS, Accounting, Finance, or Business Administration
Skills Required:
  • Experience with PeopleSoft Audit and Compliance • Is responsible for the prescribed implementation of procedures for internal controls: procedures and practices within the Grants and Restricted Accounting Department consistent with current GASB , FASB, and OMB Uniform Guidance Standards • Understands and utilizes: Fringe Rates
  •  Generates time and effort certifications consistent with OMB Uniform Guidance for faculty and others devoting effort to sponsored awards
  •  Prepares audit schedules, including those for the annual audit and the schedules of expenditure for Federal and State awards during the Single Audit.
  •  Monitors restricted and sponsored award accounts for reasonableness, allowability, allocability and consistent treatment of costs and initiates corrections as needed
  •  Determines the difference between exchange and non-exchange transactions as well as appropriate revenue recognition Financial Systems
  •  Financial Management System:
  •  Assists in the monitoring of grant related transactions to the general ledger making appropriate adjustments when needed
  •  Assists in managing the supporting tables within the finance system for grant accounting and initiates updates as needed • Assists in system testing and coordination of testing with department workflow
  •  Employs reporting tools to generate financial reports
  •  Generates various output reports for grant analysis
  •  Initiates billings and receivables
  •  Workday Financial Implementation:
  •  Participates in the review of process workflows, system testing, and training
  •  Provide feedback and recommendations for system design improvements
  •  Reviews and validates converted data for accuracy
  •  Workday Payroll System:
  •  Utilize reporting tools for validation of salary information, labor distribution/redistribution and effort reporting requirements
  •  Generate various output reports for grant analysis Collaboration/Training
  •  Frequently communicates with assigned Principal Investigators (PIs) to ensure timely and accurate grant reports
  •  Works collaboratively with other University Departments and all other external agencies in support of grant management
  •  Supports and assists in quarterly training sessions in grant processes and procedures for Principle Investigators and Office of Sponsored Research Projects
  •  Performs other duties as assigned
Experience Required:
  • At least 2 years of grant accounting experience or equivalent experience managing grants.
  • This should include budget management, ensuring compliance with legal or contractual requirements, recordkeeping and preparation of monthly, quarterly and/ or annual reporting, preferably in a college or university environment.
  •  Proficiency in the Microsoft Office suite of applications is required
  •  Knowledge of GAAP, OMB Uniform Guidance, DHHS Regulations and NJHHS guidelines The candidate must be well organized, proficient in both written and verbal communication, service-oriented, and performance-driven.
  • The candidate must also demonstrate the following traits: integrity, dependability, and enthusiasm and must be detail oriented and possess strong analytical, teamwork and organizational skills
Education Required:
  •  A baccalaureate degree from an accredited college or university PREFERRED:
  •  Majored in Accounting
  •  Experience with PeopleSoft / Workday Grants, Contracts, Billing and Project Costing is a plus
  •  Membership in professional associations such as the National Council of University Research Administrators (NCURA) or the Society of Research Administrators International (SRA)
  •  Possess competent communication skill set that allows successful communication (written and verbal) with various constituents.
  •  Ability to work collaboratively with team members in the use of the Financial Management System
Contact :
Ray Santos I I Sunrise Systems Inc I 105 Fieldcrest Drive Suite 504 Edison, NJ 08837 I (732) 395-4426 I

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