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PACT Specialist
Ref No.: 18-13365
Location: Summit, New Jersey
Position Type:Contract
Start Date / End Date: 10/01/2018 to 10/05/2019
Sunrise System Inc. is currently looking for PACT Specialist in Summit, NJ with one of our top client.
Job Title: PACT Specialist
Job Id: 18-13365
Location: Summit, NJ 07901
Duration: 12 months
Position Type: Hourly contract Position (W2 only)
Responsibilities will include, but are not limited to, the following
  • Manage forecasting and planning of promotional materials through internal review process (with input from Project Champions)
  • Develop and update annual, quarterly, monthly and weekly plan
  • Annual (high-level) plan, based on brand plans
  • Quarterly plans (refreshed monthly), to be reviewed during quarterly planning meetings, with all relevant functions (set meetings every quarter)
  • Weekly review meetings, with brand and channel teams (estimate time to complete review of materials; adjust agendas to accommodate schedule changes; prioritize/reprioritize review items based on business needs)
  • Attend brand planning and strategy meetings as needed
  • Ensure adherence to timelines for submission of materials into internal review
  • Limit late additions to weekly agenda to exceptions only
  • Partner with brand and channel teams to ensure tactical plans are executed
  • Manage flow of promotional materials through PACT (Promotional Approval Cross-functional Team) – ensure adherence to company SOPs
  • Chair live meetings and ensure review committee time is used efficiently
  • Actively facilitate live PACT meetings and ensure focus on key issues, with the goal of bringing the group to consensus (keep reviewers on subject; manage meeting time constraints; minimize side discussions)
  • Clarify, review and reconcile comments on review materials during live PACT meetings via Promo Mats & ensure that verdicts from PACT reviewers are applied
  • Monitor progress of offline reviews & ensure verdicts from PACT reviewers meet allotted timelines
  • Archive materials and manage annual re approval process 
Facilitate development of materials going through PACT
  • Receive and distribute review materials via Promo Mats
  • Work with outside advertising agencies on day-to-day operations (ensure accurate preparation of review materials including OPDP preclearance submissions, lead weekly status meetings, in collaboration with Client Production.
  • Ensure interface with Client and Agency production departments 
Manage review tool (Promo Mats) and related functionalities
  • Manage progress of documents throughout workflow
  • Ensure appropriate and efficient leverage of tool during meetings
  • Partner with Client IT troubleshoot technical challenges and workflow enhancements
  • Solicit feedback/provide recommendations for improving PACT effectiveness
  • Onboard new users (internal & external): train on electronic workflow system Promo Mats, ensure compliance wire completion on PACT process and provide related process documents for reference
  • Analyze Promo Mats metrics, consolidate and provide quarterly reports to PACT teams
  • Execute special projects as required by management
Skills/Knowledge Required
  • BA/BS degree, preferably in Communications or Marketing
  • Highly motivated self-starter with strong project management skills and ability to perform/prioritize tasks in a fast-paced environment with limited supervision
  • Proficiency in Microsoft Office
  • Experienced with proofreading technical documents
  • Working knowledge of pharmaceutical advertising submission requirements
  • Working knowledge of FDA promotional regulations, a plus
  • Exceptional attention to detail is critical for this job
  • Expert listening skills and ability to probe for undisclosed information
  • Excellent interpersonal skills. Accurate and concise oral communications and writing ability
  • Excellent organizational and time management skills
  • Ability to multitask and meet strict deadlines
  • Must be able to innovate, analyze and solve problems 
Vishal Tejaswi
Desk:732- 272 -0312 | Email:
Sourabh Agrawal | Lead - Talent Acquisition
Direct: (732) 272 0301| Email: