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Administrative Assistant
Ref No.: 18-13124
Location: Loveland, Colorado
Position Type:Admin (T)
Start Date / End Date: 08/30/2018 to 09/23/2019
Our client, a leading medical devices manufacturing company is looking for an Administrative Assistant. This is for an initial duration of 12 months and is located in Loveland, CO
Job Details:
  • Must have oracle experience
  • Must have experience with coordination of equipment calibration for sites

  • Position provides administrative support for director, development project teams, and occasional support for VP of Development.

Duties include:
  • Lobby/reception attention as needed
  • Meeting planning and catering as needed
  • Monitoring and ordering office supplies via iBuy
  • Plan, coordinate, and shop for site and project events
  • P-card coordinator for site purchasing cards, with NPI guidance
  • Administrative special projects as requested by project teams, particularly during the design transfer phase of a project
  • Assist with travel arrangements and expense reports, passport/visa applications
  • Maintain formal Org Chart for development team
  • Assist with onboarding and off-boarding of associates
  • Provide back-up administrative support to smaller offsite Development team.
  • Excellent organizational skills and attention to detail
  • Demonstrate ability to communicate effectively via written and oral communication, with all levels of management/associates
  • Comprehensive computer skills – Office 365 and other Microsoft packages
  • Ability to learn and navigate various company specific systems, including Oracle
  • Strong ability to multi-task, work independently, identify and fulfill administrative needs with minimal direction
  • Strong interpersonal skills, ability to work well as part of a team; professional demeanor interacting with leadership, external customers, and site peers
  • Ability to maintain confidentiality
  • Position provides shipping and receiving for the Colorado Design Center team and the Offsite Development team, as well as some production receiving.
  • Use of Oracle and material control for receiving duties
  • Appropriate handing of cold or frozen shipments
  • Shipping and Receiving duties will include Return Material Authorizations, international shipping, freight shipping, and any other related responsibilities
  • Input all Oracle receiving transactions
  • Materials management during Development phase of a project
  • Position coordinates equipment calibration for the site.
  • Communicates calibration status to the equipment owners.
  • Works with the quality manager and corporate calibration to ensure compliance
  • Schedule and oversee semi-annual onsite calibrations
  • Gather and quarantine tools due for calibration
  • Arrange off-cycle calibrations as needed
  • Return calibrated items to their appropriate site locations
  • Add and remove items to calibration database
  • Ensure items overdue for calibration are properly controlled to prevent use
  • First point of contact for calibration provider
Qualified candidates please send your word format updated resume at the earliest to  Thank You.