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Clinical Contracts Associate - II
Ref No.: 18-12094
Location: Foster City, California
Job Title: Clinical Contracts Associate - II
Duration: 5 months
Location: Foster City, CA- 94404
Job Description:
Specific Responsibilities and skills for Position:
  • Client is currently seeking a Clinical Contracts & Finance Associate II for our site in Foster City, CA. Provide contract and payment administration support to include the following:- Invoice Coordination: Invoice review, expense account coding, and review routing. Requires strong attention to detail, a high level of organization, and experience and aptitude to understand and utilize accounting systems.
  • Payment reconciliation: ability to research and review site payment data and determine payment status, determine if over or under payment has occurred, and answer site and GSI team queries.
  • Requires in-depth often complex investigation of payment discrepancies.
  • Investigator Payment Generation: requires mastery of propriety clinical tracking system and ability to review and understand payment schedules and terms enter data and generate site payments on determined cycles.
  • Document management: ability to review contract documents and enter relevant key data into contract repository system as well as scan and attach documents within system to appropriate location.
  • Provide world-class customer service with internal and external customers.
  • Ability to maintain professionalism at all times especially during difficult interactions or items requiring escalation to senior management.
  • Pharma or Bio-tech experience preferred.
Essential Duties and Job Functions:
  • Responsible for clinical administrative operations activities involving clinical finance support and/or assistance with contract negotiations.
  • Completes responsibilities in a timely, organized way. Identifies issues/problems and provides customary recommendations for solutions.
  • May focus on either contracts or finance or both areas based on business need.
  • Coordinates and ensures that monthly payment processes are completed accurately and on time. Works on diverse business problems that require financial analysis with oversight from more senior individuals in department.
  • Assists clinical teams in resolving financial issues as they relate to either site or vendor contracts.
  • Has limited contact with external customers in regards to payment issues.
  • Coordinates the preparation, execution, and tracking of domestic and/or international clinical site agreements, including study specific budget templates, contracts and other documents with specific guidance from manager.
  • Works closely with internal and vendor clinical teams to ensure rapid start-up of study sites.
  • Responsible for tracking the progress of study-start-up activities as it relates to contracts and budgets.
  • Assists clinical teams in evaluating the progress of vendor contracts as the clinical program progresses.
  • Demonstrates excellent verbal, written, and interpersonal communication skills. Performs routine work without detailed instructions.
  • Demonstrates moderate proficiency in the use of complex budgeting & forecasting database tools. Interacts well with clinical teams, legal, and corporate finance.
  • Performs routine work under moderate supervision and complex tasks under general supervision.
Knowledge, Experience and Skills:
  • minimum 4 years of experience with a BA or BS in a relevant discipline.
  • Relevant experience typically includes contract administration or finance.
  • Academic Level: Bachelors

Apply on-line for immediate consideration, please send your updated resume and contact info via
 Contact: Rashmi M
Email: | Phone: 732 272 0331