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Clinical Contracts Associate - III
Ref No.: 18-12089
Location: Foster City, California
Start Date / End Date: 08/28/2018 to 02/27/2019
Job Title: Clinical Contracts Associate - III
Duration: 6 months
Location: Foster City, CA- 94404
Job Description:
Associate Manager, Financial Management of HIV Therapeutic Area, CCF
Specific Responsibilities and Skills for Position:
  • Key Contact for Financial Planning & Analysis Group (FP&A), Clinical Operations Study Teams, Project Management Operations, and Accounting.
  • Manages monthly accruals from key Vendors, providing review and analysis as needed
  • Conducts Quarterly Financial Reviews with Vendors which includes review of budget spent to date, discussion of pending change orders and billing issues
  • Maintains budget summary data and provides updates and commentary for budget v actuals, expensed to date, etc.
  • Manages Therapeutic Area Latest Estimate budget and development of ad-hoc budget estimates working closely with Clinical Operations, Project Management Operations, and FP&A
  • Gains knowledge of studies within therapeutic area – changes, extensions, additions, etc. to understand cost flux and cost drivers
  • Works with Project Management Operations and Clinical Operations for Portfolio Planning
  • Ideal candidate will have demonstrated success in working collaboratively with other cross functional groups to ensure the most efficient and cost effective contract solutions are achieved.
  • The role will manage highly complex study budgets in terms of calculation of comparator drug and background medications, numerous specialty labs, imaging vendors and biomarkers; as well as long study durations and open label extensions.
  • Forecasting the timing of spend by expenditure type is also quite complex, requiring a highly trained individual.
Essential Duties and Job Functions:
  • This role must be able to interact on high level with the clinical teams, corporate finance, corporate accounting and project management to provide oversight of clinical budgets.
  • May serve as a resource in clinical team meetings.
  • Manages the day-to-day financial management activities for multiple clinical development programs, ensuring there is adequate staff with the skills to complete tasks and projects accurately, consistently and in a timely manner.
  • Demonstrates the skills of a Senior Clinical Contracts and Finance Associate but functions with greater independence – i.e. completes tasks and projects under minimal to no supervision.
  • Demonstrates excellence in managing multiple projects / therapeutic areas.
  • Demonstrates the ability to interact effectively cross-functionally.
  • This role can manage and complete complex to non-routine clinical contracts and finance processes.
  • Manages an operational function including supervising other staff who contribute to either clinical finance or contract production.
  • May focus on both contracts and finance areas of clinical operations based on business need.
  • May manage CCF staff grade 27 and below.
  • Manages the day-to-day activities of multiple areas in moderately complex clinical contracts and finance.
  • Recognized as a resource and may review work of junior CCF staff.
  • Participates in establishing departmental and cross-functional policies and procedures.
  • Is knowledgeable of contracting requirements and proactively shares knowledge with colleagues.
  • Assists other CCF staff in resolving moderately complex issues relating to contract negotiation or financial management
  • Trains CCF staff in contract budgeting, development, and administration
  • Develops spreadsheets, tracking tools and reports.
  • Manages vendor relationships in conjunction with the other CCF functions, Clinical Operations, Bioanalytical Chemistry or Biometrics groups
  • Assists with vendor presentation preparation and may manage Vendor bid defense meetings.
  • With the support of internal customers and the Legal department, manages the contract negotiation process, especially in more complex, or high value contracts.
  • Demonstrates excellent verbal, written, and interpersonal communication skills.
  • This role demonstrates an in-depth knowledge of clinical research functions.
  • Demonstrates strong understanding of regulatory and legal issues pertinent to clinical development (Contracts).
  • Demonstrates a basic understanding of the regulatory implications of contracts as related to clinical research (Finance).
Knowledge, Experience and Skills:
  • 7+ years of experience with a BA in a relevant discipline, or
  • 5+ years of experience with a MS/MBA in a relevant discipline
  • Relevant experience typically includes contract negotiation and/or clinical finance
  • Strong computer skills in Microsoft products, Enterprise systems and report writing, Academic Level: Bachelors or higher

Apply on-line for immediate consideration, please send your updated resume and contact info via
 Contact: Rashmi M
Email: | Phone: 732 272 0331