Previous Job
Senior Administrative Assistant
Ref No.: 18-08073
Location: Cambridge, Massachusetts
Start Date / End Date: 06/11/2018 to 12/28/2018
Job Title: Senior Administrative Assistant
Duration: 6 months
Location: Cambridge, MA

Job Description:

  • Manages, schedules and organizes calendars for key leaders.
  • Keeps leadership team organized and effective.
  • Interfaces with clients, key executives, and industry leaders.
  • Prepares materials for all-hands meetings, board presentations, department meetings, conferences, etc.
  • Oversee expense reporting for clients.
  • Composing and preparing correspondence.
  • Document and filing management.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CCO or VP, Legal Affairs, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Coordinates attendance at external meetings (i.e. conferences, law firms, special meetings & events).
  • Completes critical aspects of deliverables with a hands-on approach, including drafting/editing presentations and correspondence, as well as other tasks that facilitate the CCO and VP, Legal Affairs abilities to effectively lead their functions.
  • Process contracts, POs and invoices.
  • Participate in coordinating office events, lunches, parties, and other social opportunities in collaboration with the Administration team.
  • Provides support for confidential letters, memos, reports, spreadsheets, overheads, presentations etc.
  • Independently manages calendar and schedules appointments.
  • Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings.
  • Completes expense reports.
  • Provides support to budget process (inputs data, tracks expenses, etc.).
  • Maintains confidentiality on all sensitive matters.
  • Interacts with department heads and other internal and external contacts.
  • Works on ad-hoc projects and other duties in functional areas as needed.
  • 10+ years previous administrative experience with 5+ years experience supporting Executive level is required. A thorough knowledge of word-processing and standard office equipment such as photocopier, facsimile machine, printers etc. is required. Must have advanced skills with MS Word, Excel, PowerPoint and Outlook.
  • Must have strong ability to exercise sound judgment and professional maturity.
  • Previous experience working with confidential data and sensitive information is required.
  • Must be able to handle a high volume, fast-paced environment. Must have an ability to prioritize workflow within set protocols and procedures; individual must be capable of working on many issues simultaneously and be detailed oriented. Must demonstrate.
  • Understanding and support of HR and corporate guidelines and policies.
  • Highly organized, thrives under pressure.
  • Uses good judgment/discretion with confidential information.
  • Must be able to work cooperatively as a team member. Requires excellent interpersonal and communication skills (both verbal and written). Ability to interact with internal and external contacts at all levels of management including Executives and Senior Management
  • Associates Degree or higher required

Shiva Prasad | Senior Recruiter
Sunrise Systems Inc.
Desk: (732) 272 0346
Email: | URL: