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Executive Administrative Assistant - NJ
Ref No.: 18-07269
Location: Summit, New Jersey
Position Type:Contract
Start Date / End Date: 06/04/2018 to 12/08/2018
Sunrise System Inc. is currently looking for Executive Administrative Assistant in Summit, NJ with one of our top client.
 
Job Title: Executive Administrative Assistant
Job Id: 18-07269
Location: Summit, NJ 07901
Duration: 6 months
Position Type: Hourly contract Position (W2 only)
 
Description
  • Under the direction of senior management, responsible for general secretarial, clerical and administrative support duties within corporate.
  • Confidentiality and the ability to handle confidential material is critical to the position. In addition, excellent planning and coordination skills are essential.
  • Good interpersonal skills, a team perspective and willingness to work with others are also critical requirements.
  • Responsibilities will include, but are not limited to, the following:
  • Provide general administrative and clerical support to the department
  • Provide administrative support to Global Head of Planning, Logistics & Data and Global Head of External Manufacturing & Sourcing for day-to-day operations as well as individual projects as needed.
  • Manage department budget.
  • Open, sort and distribute mail, fax documents, keep files, order office supplies and maintain supplies.
  • Responsible for scheduling, organizing and recording all staff meetings.
  • Organize administrative systems to support department members including travel, expense, meeting coordination, filing/records retention and other functions as required.
  • Schedule conference room and telepresence usage.
  • Manage staff calendars, updating monthly schedule, annual business calendar and arrange travel itinerary and related activities.
  • Prepare presentation materials.
  • Telephone coverage as assigned.
  • Other duties related to the above within Client as a whole, as assigned.
Skills/Knowledge Required
  • Must have strong interpersonal and problem-solving skills.
  • Being a team player and willing to work in an environment where individual initiative and accountability to the department are required.
  • Must be able to work with limited day-to-day supervision
  • Organized and proactive.
  • A business/administrative school graduate or equivalent in industry experience.
  • Minimum 5 years’ administrative assistant experience and Certified Professional Secretary (CPS) or
  • Certified Administrative Professional (CAP) is REQUIRED.
  • Strong PC experience, Microsoft Word, PowerPoint (flip charts) skills, Excel (use filter) required.
  • Concur experience.
  • Excellent written and oral communication skills.
Contact
Savitha Divakaran
Direct: (732) 272 0299 | Email: Savitha.D@sunrisesys.com
Or
Sourabh Agrawal | Lead - Talent Acquisition
Direct: (732) 272 0301| Email: sourabh@sunrisesys.com