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GMA Operations Medical Education Specialist - I
Ref No.: 18-06687
Location: Lexington, Massachusetts
Position Type:Scientific (V)
Start Date / End Date: 03/01/2018 to 12/31/2018
Job Description
  • The IME Specialists administers the day-to-day operation of the organization's Medical Education Grant program and related activities.
  • This can include but is not limited to internal/external stakeholder engagement and communication, lifecycle grant management, reporting, budget tracking, process improvement, etc. Participates in implementing policies and procedures for the organization. Ensure activities are carried out in a compliant manner.
  • Assist with operational management of Medical Education Grants program, systems, and services
  • Support Medical Education Grants Program project development/harmonization, implementation, modifications and optimization, including alignment of processes and systems to the requirements of GMA, Legal and Compliance partners
  • Support management of system vendors and addressing of Medical Education Grants team requirements
  • Identify areas for process improvement, propose changes, and participate in implementation as appropriate
Job Function and Description
  • Lifecycle management of Independent Medical Education (IME) and medical sponsorship grant programs within assigned Therapeutic Area(s)
  • Support of Independent Medical Education (IME) and medical sponsorship review process within assigned Therapeutic Area(s)
  • Interact directly with external grant requestors clearly and concisely to ensure compliance with client policies, global and local healthcare laws
  • Work with legal and compliance colleagues as necessary to facilitate the efficient creation and execution of IME/medical sponsorship contracts and amendments
  • Initiate and track payments for awarded grants
  • Track activity progress against proposed timelines
  • Secure required documentation for completed activities
  • Manage transparency reporting for approved grants
Administer the IME and medical sponsorship proposal review process for assigned Therapeutic Area(s).
  • Coordinate with the IME committee for review and IME and medical sponsorship proposals
  • Ensure timely review of proposals by required grant review committees, contract generation and execution
  • Ensure appropriate and efficient follow-up of review committee action items, decisions, and/or requests for additional information regarding the proposal
Assist with definition and management of procedures, communication and training for relevant GMA projects
  • Provide input into the development SOPs, procedures and training for use of projects and processes by Global Medical Affairs team members
  • Support definition and delivery of skills and compliance training for GMA projects system users
  • Track project performance in terms of goals and delivery of services to internal/external stakeholder
  • Manage external stakeholder inquiries via email/phone/web meetings
  • A relevant Bachelor's degree (BS or BA) is required
  • 1-2 years of experience in a relevant life science industry (e.g. biopharmaceutical/biotechnology) preferably within a matrix structure and/or in the area of grant management within academia/or at a heath care organization.
  • Experience of executing projects is required
  • Experience of managing vendors is preferred
  • Knowledge of medical affairs customer interaction and documentation best practices, legal and regulatory requirements, Codes of Practice, Standard Operating Practices and guidelines is required 
Key Skills, Abilities, and Competencies
  • Strong attention to detail
  • Ability to balance excellent customer service skills with strict compliance requirements
  • Effectively organize,  prioritize and manage multiple projects in a fast paced environment
  • Exhibit proficiency with computer software programs and the ability to learn systems quickly
  • Focus on accountability, ownership, and excellence
  • Good written, and oral communication skills
  • Good collaboration skills
  • Capable of collaborating with a diverse group of staff and managing vendor partners
  • Good project management skills
  • Experience with grant management systems (Polaris, Envision, etc…) preferred.
  • Knowledge of medical affairs customer interaction and documentation best practices, legal and regulatory requirements, Codes of Practice, Standard Operating Practices and guidelines is required 
Complexity and Problem Solving
  • Ability to assess multiple competing tasks and demands, identify priorities and manage deliverables
  • Position is accountable to the Medical Grants Team Lead
  • Internal: Global Medical Affairs, International Medical Affairs and Regional Medical, Publications, Medical Communications, Medical Information, Medical Training, Finance, Compliance, and Legal Teams
  • External: Strategic vendor partners, KOLs, academic institutional and medical/scientific professionals and medical education program providers
Other Job Requirements
  • Availability to travel approximately 10% of time (US and/or global)
  • Availability to participate in early or late meetings/teleconferences.
Apply on-line for immediate consideration, please send your updated resume and contact info via
Contact: Asha Krishna
Email: | 732-395-4591