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Finance Operation Admin II
Ref No.: 18-06619
Location: Horsham, Pennsylvania
Start Date / End Date: 05/28/2018 to 11/30/2018
Title: Finance Operation Admin II
Duration: 6 months
Location: Horsham, PA

Job Description:
Essential Duties & Responsibilities

1. Prepare invoices for entry into Oracle Payables: Obtaining and verifying invoice approvals, verifying Supplier information and validating distribution codes using the GL chart of accounts.
2. Process invoices into Oracle Payables: matching purchase orders in Oracle, entering Non PO invoices, calculating correct Canada Taxes, verifying payment status, validating invoices to make them available for payment and balancing the invoice register to the entered invoices.
3. Process invoices into Image Now: audit invoices, match to purchase orders for indexing. If applicable enter Canada taxes and Freight charges, verify appropriate approver and approval level. Route to Oracle for payment processing.
4. Scan invoices: scanning of all invoices in their entirety in a timely fashion. All images must also be checked for clarity.
5. Analyze Exceptions: auditing tax codes, working with the Buyers and requisitioners to correct matching price and quantity errors, working with the Receiving Dept. to correct receiving errors, investigating invoices on hold by reviewing the On Hold Report and working with Buyers and Requisitioners to resolve these items.
6. Customer Service: assisting other departments within Client with payment questions as well as working with Suppliers to ensure accurate and timely payments. This also includes the proper use of professional phone and email etiquette as well as appropriate face to face interaction.
7. Meeting Month End Deadlines: timeliness of all invoices entered for each of the 2 payment cutoffs, timeliness of invoices scanned before end of cutoff day, awareness of when the cutoffs are and planning accordingly to ensure all work is completed before the cutoff.
8. Follow Client Safety, Health, and Environmental policies and procedures.
9. Other duties, as assigned, or as business needs require.

Position Requirements:
1. Education Required: High School Diploma or equivalent
2. Experience Required: Minimum four years Accounts Payable experience, preferably processing Canadian invoices
3. Experience Preferred: Specialized or Technical Knowledge Licenses, Certifications needed: Proficiency in Word, Excel required; Oracle preferred

Shiva Prasad | Senior Recruiter
Sunrise Systems Inc.
Desk: (732) 272 0346
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