Previous Job
Previous
Intermediate Executive Admin Asst
Ref No.: 18-01463
Location: Cupertino, California
Position Type:Contract
Start Date / End Date: 02/19/2018 to 08/18/2019
Title: Intermediate Executive Admin Asst
Job ID: 18-01463
Location: Cupertino, CA 95014
Duration: 18 months
Contract Type: Hourly Contract Position (w2 only)

 Education & Experience
  • 2-year college certificate in secretarial administration or business school certificate preferred
  • Minimum of 3-5 years’ secretarial experience required
  • Knowledge of Health Solutions or Sales company support preferred
  • Advanced word processing, spreadsheet, data base and graphics/presentation skills required
  • Communications:
  • Maintains confidentiality of sensitive individual and company data without exception.
  • Excellent written and oral communication skills are required.
  • Native or Fluent both Japanese and English required for Headquarters and factory communication. 
    Administrative:
  • Draft correspondence to customers, vendors, staff, and/or investors. Maintain calendars and schedule meetings, including conference calls. Develop and file logs, records, forms, correspondence, reports, contracts, etc., and maintain reference materials and directories.
  • May coordinate storage and security of permanent records.
  • Copy and distribute reports, manuals, correspondence, and/or reading materials. Construct and maintain databases and files related to functional area including Distribution of EMBD products in North America.
  • Order and maintain supplies for department or office.
  • Obtain signatures, maintains logs and ensures orderly flow of documents which require management authorization.
  • Maintain Org Charts
  • Create RFAs & PO on behalf of the business. 
Projects:
  • Plan and coordinate on-site and off-site meetings including travel arrangements.
  • special projects related to department and company goals as assigned. 
Additional Job Details:
  • Administrative: Draft correspondence to customers, vendors, staff, and/or investors.
  • Maintain calendars and schedule meetings, including conference calls.
  • Develop and file logs, records, forms, correspondence, reports, contracts, etc., and maintain reference materials and directories. May coordinate storage and security of permanent records.
  • Copy and distribute reports, manuals, correspondence, and/or reading materials. Construct and maintain databases and files related to functional area including Distribution of EMBD products in North America.
  •  Order and maintain supplies for department or office. Obtain signatures, maintains logs and ensures orderly flow of documents which require management authorization.
  •  Maintain Org Charts Create RFAs & PO on behalf of the business. 
Projects
  • Plan and coordinate on-site and off-site meetings including travel arrangements. Coordinate special projects related to department and company goals as assigned.
Communication
  • Interacts with other departments and individuals in carrying out responsibilities.
  • Receive, screen, and distribute internal and external mail.
  • Communicate with Headquarters and factories in Japan and elsewhere as needed for coordination of activities such as executive visits and customer meetings with EMBD executives.
Financial
  • Prepare and maintain expense and other types of reports, as requested.
  • May reconcile accounts. Summarize data, including budget and expense information as requested.
  • May place orders and/or process checks received.
Reports/Presentations
  • Compile and update standard reports.
  • Create ad-hoc reports.
  • Prepare and create presentation materials.
Problem Solving
  • Respond to moderately complex inquiries from all levels of employees or external sources regarding a variety of questions such as clarification of company policy and procedures.
  • Utilize independent judgment, determining when to act for management and when to refer problems for personal attention.
  • May participate in special projects that include direct customers, distribution, OEM customers, vendors and internal Client functions such as accounting, legal, and IT.
  •  Competencies: Teamwork support mindset Attention to detail Problem Solving Ability to be proactive Sees patterns and continually tries to make improvements Other Requirements: Minimal Travel Required within the US one or two short trips per year
Working condition
  • Part time job 5 hours per day 5 days per week 4 weeks per month 
Additional Job Description Communication
  • Interacts with other departments and individuals in carrying out responsibilities.
  • Receive, screen, and distribute internal and external mail.
  • Communicate with Headquarters and factories in Japan and elsewhere as needed for coordination of activities such as executive visits and customer meetings with EMBD executives. 
Financial:
  • Prepare and maintain expense and other types of reports, as requested.
  • May reconcile accounts. Summarize data, including budget and expense information as requested.
  • May place orders and/or process checks received. 
Reports/Presentations:
  • Compile and update standard reports.
  • Create ad-hoc reports. Prepare and create presentation materials. 
Contact
Kumudha.V |Recruiter
Desk: (732) 272-0307 | Email: kumudha.v@sunrisesys.com