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Accounting Office Specialist II
Ref No.: 21-00665
Location: Berkeley, California
Job Description

Open mail and sort as to what kind of payments are received - Enter in log book all checks received and to be picked up by departments - Process mail payments daily for accounts receivable accounts from multiple databases/subsidiary ledgers and other misc payments processed in Treasury. - Research/call customers for checks received without back up documents and also ACH deposits - Verify payments in STRIPE and WFB for STR payments - Corresponds and communicate to various departmental staff within the - Must be able to communicate effectively to customer. - Enter all tax payments in a spreadsheet to reconcile cash receipt (CR) batches and deposits - Run monthly statements for ACH/WIRES and print and distribute confirmation of deposits for ACH/WIRE that are unrecorded every month. - Assist revenue staff in verifying and doing researches for businesses in the community using search tools like the internet, databases, etc....

Under supervision, performs a variety of routine to moderate fiscal and accounting support tasks within complex accounting systems; utilizes automated accounting systems and spreadsheet applications; contributes to continuous service improvement efforts; and performs related work as assigned. This is the journey-level class in the Accounting Support class series and positions allocated to this class are characterized by incumbents having a thorough understanding of standard accounting clerical support practices and being fully competent to perform a variety of accounting and financial support duties. Work is performed and decisions are made under established guidelines and supervision and generally involves posting, adjusting, balancing and reconciling accounts and funds; verifying the accuracy of accounting, payroll and other financial documents; creating and maintaining source document files and providing accounting or financial information to others. This class is distinguished from the Accounting Office Specialist III in that the latter is the technical specialist performing the most complex and difficult accounting support tasks with a higher level of independent judgment and may provide lead-direction. This classification is further distinguished from Office Specialist II by the emphasis on the use of numbers, statistics and financial records in the performance of clerical duties.
Skills Required 1. Enters and retrieves data and prepares or updates a variety of accounting, financial, statistical records and reports from an automated financial system or personal computer spreadsheet software; 2. Inputs data into subsidy spreadsheets; develops spreadsheets with financial and statistical data and reconciles departmental spreadsheets and journals to the central database such as FUND$; 3. Sets up and maintains filing systems and data bases using personally developed spreadsheets and reporting systems; modifies databases; researches files, summarizes data and prepares statistical reports; 4. Tabulates, verifies, ensures accuracy, interprets, reconciles and corrects data from a variety of source documents in compliance with presented formats, and reconciles errors and documents results; 5. Matches invoices, receives reports and other requests for payment with purchase order or contract documents; ensures proper authorization and compliance with policies and procedures, and produces and remits payments; 6. May assist the department payroll clerk with the following: reviewing employee time reports for accuracy and compliance with policies and procedures and documenting results; preparing batch materials of accounting or payroll-related systems by reviewing input for accuracy; effecting corrections prior to processing; reviewing payroll accounting output, report discrepancies to department payroll clerk and effecting corrections prior to processing; completing forms to authorize payroll or personnel status changes; checking output of automated financial systems reports; and maintaining and updating master payroll records; 7. Provides information to vendors regarding invoices, purchase orders and contracts; 8. Receives checks and cash, and processes and balances accordingly; maintains and reconciles accounts receivable; 9. May provide input to wide problem solving task force efforts to improve grant administration and billing; 10. Proficiently use work-related computer applications such as Microsoft Windows, Word, Excel, Outlook, databases and related financial, record keeping, and desktop publishing applications; 11. Requisitions supplies and equipment, prepares bills for payment, reserves rooms and makes all related preparations for meetings; 12. Establishes and maintains cooperative and productive relationships with those contacted during the course of work; and 13. Performs related duties as assigned.

Skills Preferred

Experience Required Knowledge of: 1. Principles and practices related to bookkeeping, internal controls, automated accounting systems, accounting, banking; business ethics; 2. Correct posting, compiling, reconciling, balancing, coding, indexing, filing, and data interpretation principles and practices; 3. Basic arithmetic, ten-key by touch, calculator, and spreadsheet formulas; 4. Terminology used in accounting and fiscal support activities; 5. Work-related computer applications such as Microsoft Windows, Word, Excel, Outlook, databases, and related financial, budgetary, record keeping and desktop publishing applications. 6. Internal control practices related to payments; and 7. wide Personnel, General Ledger and Payment Policies and Procedures. Ability to: 1. Perform rapid and accurate mathematical calculations; 2. Accurately keyboard and 10 key by touch; 3. Communicate effectively both verbally and in writing; 4. Understand and carry out oral and written directions; 5. Effectively and tactfully solicit information from others and respond to their need for information and assistance; 6. Effectively identify and solve work-related problems documenting results and review reports with peers and managers; 7. Exercise initiative and sound independent judgment within established guidelines; and 8. Establish and maintain effective working relationships with those encountered in the course of work.

Experience Preferred
Education Required High School Diploma, Some college accounting courses, preferable. Microsoft Office proficiency required, ability to do business math
Location- Berkeley, CA

Ray Santos
Sunrise Systems Inc
105 Fieldcrest Drive Suite 504 Edison, NJ 08837
(732) 395-4426
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