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Administrative Assistant III
Ref No.: 16-03468
Location: East Hanover, New Jersey
Position Type:Contract
Start Date / End Date: 09/26/2016 to 09/26/2017
Duties
The Regional Coordinator role is a support function for the field sales force. The primary function of this role is to pre-approve expense reports for sales leadership. Additionally, the regional coordinator will be responsible for performing quality administrative support in an effective and efficient manner.
Major Accountabilities
· · Responsible for reviewing specific aspects of field Travel & Expense (T&E) reports including:
· Ensuring that all required receipts/documentation are attached and legible with each report
· Ensuring that a legible Attendee Documentation Sheet (ADS) is attached for each corresponding Concur Lunch & Learn entry and that the data on the ADS matches the Concur entry
· · Effectively communicate (timely/concisely) with field managers and sales specialists, when appropriate, to ensure compliance in regards to T&E
· · Ad hoc support to include:
· Meeting planning (local / regional)
· Calendar support (field ride requests, team meetings)
· Assist in coordination of conventions/congresses staffing
· o Travel planning
· o Telephone coverage
· Preparing and updating routine documents and creating general correspondence

Skills
· 3-5 years of secretarial/administrative experience supporting multiple individuals
· Experience with Concur, eTravel, or other T&E systems; Experience with Concur preferred
· Strong attention to detail along with good organization/planning skills
· Experience in MS Office software, with advanced skills in Excel, and MS Outlook
· Professional demeanor and able to take direction from various individuals.
· Demonstrated ability to work effectively in a multi-national, matrix organization, and building mutually productive business partnerships
· Demonstrated commitment to Company's beliefs, values and organizational goals
· Possesses unquestioned integrity and strong ethics
· Experience working on process improvement projects preferred
· Pharmaceutical experience preferred
· Experience working with outsourcing and/or shared services teams would be an asset.
Education
Bachelor's Degree Preferred