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Clinical Document Management Specialist I
Ref No.: 18-02981
Location: Cambridge, Massachusetts
Position Type:Contract
Start Date / End Date: 06/30/2018 to 12/29/2018
Job title : Clinical Document Management Specialist I
Location : Cambridge, MA
Duration : 6 Months


(Six month contract position) Specialist works with independence to issue, appraise, maintain, capture, and protect Client Research and Nonclinical (GLP) documentation.
Support the Archives Customer Service Team transfer of records into OpenLab and the transfer for SharePoint 2010 to SharePoint Office 365
Responsibilities
  • Describe the essential daily job functions and include % of time spent on each.
  • % of Time Job Function and Description
80% Working member of an audit inspection-ready R&D paper and electronic Archives, responsibilities include:
  •  Insure the timely return/closure of records from authors
  •  Manage the recall of archived records for legal and regulatory support
  •  Support the integration of records acquired via mergers and acquisitions
  •  monitor team inbox regularly for questions and requests on records
  •  Help to transition the use of Service Now, OpenLabs and SharePoint request management which includes, but is not limited to:
  •  Support Training for new systems use and create quick use guides
  •  Trouble shooting request in for users in new system
  •  Support document Issuance: Issuing records to users in a timely manner including Reports, Protocols, Paper Notebooks, Databooks, Binders, etc.
20% Additional Administrative Responsibilities:
  •  Revising, writing, reviewing and initiating new SOPs as needed
  •  Maintain contracts and relationships with vendors and third parties
  •  Route POs, invoices, and vendor information in SAP, as well as recommend cost-effective improvement strategies
  •  Conduct quarterly electronic laboratory and paper notebook training

Education and Experience Requirements
  •  BS or BA required (or higher)
  •  Experience as an archivist or documentation specialist, preferably in a biotech, pharmaceutical, or healthcare environment, with 1 years of experience BS or a BA, or pursuing of experience with MS or MA
  •  Must be able to lift 15-30lbs on a routine basis.
  •  Must also be able to use a stepladder to access physical records.
  •  Experience working at a CRO, or in a Lab Science is a plus
  •  CRM certification or MSLS/MSLIS is desirable
  •  Experience with SharePoint, and Inventory/Content management systems such as (OmniRIM, FileBridge,etc.) preferred

Key Skills, Abilities, and Competencies
Hands-on experience with multiple IT solutions commonly used in the industry for
data capture and utilization:
  • In-depth knowledge of Microsoft Office products suite
  • Experience interfacing with customers or role in customer support
  •     A collaborative and enterprising spirit
  • Recent experience with SharePoint (2010, and 365)
  • Superior judgment, decision making and problem solving skills with the ability to assess issues and determine the best course of action.
  • Skilled and experienced at managing vendors and third parties
  • Outstanding communication, presentation, and organization skills
  • Consultative and collaborative style with an ability to work well with others