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Administrative Assistant III
Ref No.: 18-02910
Location: Morris Plains, New Jersey
Start Date / End Date: 06/25/2018 to 11/23/2018
Supports one or more mid to senior-level managers. Works in a diverse and more complex environment; and includes some customer and executive contact. Performs more complex administrative activities including managing projects, composing letters and reports, preparing/editing presentations, and recommending or making purchase decisions. Requires strong written and verbal communication skills. Has intermediate to advanced computer skills including word processing, spreadsheet, and basic presentation or database applications. Provides assistance, training to other administrative staff, may supervise other staff. Includes frequent/continual contact with customers and executives. Possesses strong interpersonal skills, leadership, negotiation, analytical and problem solving skills. May also possess specialized industry skill/knowledge or knowledge of foreign languages.
Provide assistance and support BiopharmOps Site Head to ensure competitive edge for Client by manufacturing and supplying pharmaceutical product of high quality in a cost effective and timely manner to the full satisfaction of our customers
Ability to make decisions based on the goals and directions of the organization and Head of BiopharmOps US.
Provide and maintain discretion of confidentiality and sensitive material
Form and maintain executive global relationships with peers at other BiopharmOps, ChemOps and PharmOps Sites.
Monitoring deadlines and tasks through an efficient “speak up” system
Monitor site posture and encourage empowerment and accountability
Ambassador for Site Associates to Management Team
Ability to work with multiple deadlines and projects
Arrange for all Executive Management meetings (checking availability, travel, accommodations and team activities)
Must be customer focused with leadership skills
Able to analyze situations accurately and take appropriate action
Identify and challenge processes and recommend solutions
Providing occasional administrative support to HR, Communications and /or Teams as required.

5-7 years of Administrative Experience
Fluent in speaking / writing in English