Administrative Coordinator
Previous Job
Administrative Coordinator
Ref No.: 18-02770
Location: Menlo Park, California
Position Type:Contract
Start Date / End Date: 06/04/2018 to 06/04/2019

Job Title - Administrative Coordinator
Location - Menlo Park, CA
Duration - 12 Months
Job Description-
  • As the ideal candidate, you are experienced in handling a wide range of administrative and executive support related tasks and must be able to work independently with little or no supervision.
  • You must be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting a team of diverse people and diverse products that make Facebook awesome.
  • You are able to interact confidently with staff—at all levels—in a break-neck paced environment, often under pressure, remaining flexible, proactive, resourceful and efficient with a high level of professionalism, confidentiality, and laser focus on customer service.
  • You possess expert level written and verbal communication skills, strong decision making ability, and acute attention to accuracy and detail in all aspects of responsibilities.
  • You have an expert working knowledge of the Microsoft suite of programs and have a knack for learning software and processes quickly.
  • At least 3+ years of full-time, recent administrative experience directly supporting 1 or more executive members (Director Level or above) or equivalent work experience
  • Excellent computer skills and comprehension of Outlook
  • Incredibly organized and detail-oriented
  • Ability to prioritize multiple assignments
  • Comfortable with giving and receiving feedback
  • Excellent communication skills via all means of communication including telephone, email, written correspondence and in person
  • Coordinate internal and external meetings for Executive Assistant and on occasion the VP
  • Manage hectic, complex, and unforgiving calendars
  • Maintain spreadsheets, contacts, distribution lists, etc.
  • Prepare expense reports
  • Coordinate domestic and international travel arrangements and visas
  • Assist with large offsite events
  • General office duties as needed
  • Build cross-functional relationships between departments
  • Ability to multi-task and change direction quickly
  • Ensure and maintain confidentiality of all appropriate communications and documentation
  • Communicate daily with internal and external customers, prospects, partners, and vendors while exhibiting the highest degree of professionalism, courtesy and diplomacy
  • Track, prioritize, and assign all incoming written and oral communications, as necessary, to appropriate person(s) for response
  • Prepare purchase orders and follow up on vendor inquiries
  • Take ownership of your organization's people and business priorities/needs
  • Perform the supplier management function in collaboration with the business
  • Develop strong partnerships with Procurement Operations, Accounts Payable, and Legal teams
  • Manage, coordinate, and support special projects as needed
  • A positive, helpful demeanor, always focused on customer service
  • Sound judgment
  • Stronger work ethic and better attitude than most others