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Programs Scheduler
Ref No.: 18-02698
Location: Menlo Park, California
Position Type:Contract
Start Date / End Date: 05/28/2018 to 11/26/2018
Title: Programs Scheduler
Location: Menlo Park, CA
Duration: 5 Months Contract

  • Manage high volume of scheduling for training courses across multiple calendars and global locations, including over 200 presenters and a range of 10-300 attendees per session
  • Forecast attendee numbers to plan adequate training space
  • Coordinate with Facilities to reserve and set up large training rooms
  • Assist with operations of onboarding programs including communication, participant tracking, and data accuracy
  • Arrange video conferences and space in multiple offices for remote attendees
  • Maintain desk arrangements and tracking for new hires
  • Collaborate with engineering team to improve and maintain scheduling tools
  • Assist and coordinate internal social events, as needed
  • Record and manage swag inventory and ordering

  • Extremely organized with the ability to prioritize multiple tasks while managing time efficiently
  • 1+ years of experience of heavy, complex scheduling
  • 1+ years of experience with coordination of high level of logistics in a fast paced environment
  • Strong verbal and written communication skills
  • Passion to improve processes and efficiency
  • Detail-oriented and creative problem solver
  • Ability to create and sustain productive relationships with both technical and non-technical people
  • Dedicated to upholding an evolving client's and Engineering culture
  • Approachable, patient and willing to answer questions
  • Familiarity with Outlook, Microsoft Office,
  • Quick learner with ability to pick up new tools easily