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Administrative Assistant III
Ref No.: 18-02346
Location: East Hanover, New Jersey
Position Type:Contract
Start Date / End Date: 05/21/2018 to 08/31/2018
Job Title: Administrative Assistant III
Job Location: East Hanover, NJ
Job Duration: 3 Months

The successful candidate for the Sr. Administrative Assistant role will provide high-level administrative support to the Marketing Team that includes the Director, TLL and eight field-based TLL professionals. The role requires a highly motivated, organized, self-directed individual who can handle a variety of sensitive and confidential matters in a professional, mature, and discrete manner. They must also possess excellent communication and organizational skills, a high attention to detail and quality, as well as strong initiative and execution capabilities. Ability to manage multiple assignments with competing priorities in a fast-paced environment. Must be a team player and willing to help out other administrative staff and provide coverage when needed.

Extensive calendar management
Scheduling meetings
Meeting preparation
Meeting planning for small and large meetings
Some assistance making travel arrangements as needed
Complete and review expense reports
Various tasks such as operational duties, ordering supplies, and lunches as well as project support as needed
Experience with Concur and other job relevant software
Excellent administrative and organizational skills including thorough knowledge of standard office procedures
Must demonstrate ability to prioritize and handle multiple tasks in a timely fashion, with minimum supervision and efficient follow-up
Must be proactive, efficient, customer-focused and able to work under pressure with tight timelines
Must be able to exercise independent judgment and interact effectively with internal and external customers, including international colleagues
Must be proficient in all secretarial skills, i.e., Microsoft Word, Excel, PowerPoint and Outlook, Internet Explorer
Must display a team-oriented approach; excellent interpersonal and written/oral communication skills required
Strong attention to detail and quality; project management experience a plus