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Seasonal Community Event Support Role
Ref No.: 18-01566
Location: Charlotte, North Carolina
Position Type:Contract
Start Date / End Date: 03/28/2018 to 06/15/2018
Title: Seasonal Community Event Support Role
Location: Charlotte, NC

Major purpose:
The seasonal community event support role will provide event related support services to the event staff. These support services will be office and administrative focused.

Major functions:
Event Materials/Document Preparation:
  • Assist as needed with event (all events) related materials including but not limited to:
  • Invitations
  • RSVPs
  • Brochures
  • Posters
  • Letters
  • Programs
  • Certificates
  • Name tags.
  • Signage

Order & Coordinate Event Materials/Products:
  • Assist with record of orders
  • Assist with appropriate accounting.

Event Correspondence:
  • Send invitations to team captains and/or committees for kickoffs, registration nights and other events
  • Assist with RSVP process for events and event related meetings
  • Maintain contact list for events
  • Prepare mailings (lists, labels, stuffing and sealing), bulk mail, mail merge, etc.

Event Reporting:
  • Pull Convio reports for Bank Night and day of event.
  • Assist with other reporting needs as appropriate

General Event Support:
  • Assist with event participant registration as needed.
  • Assist with event related inquires (phone, walk-ins)
  • Team Captain packets as needed
  • Sponsor packets.

Event Data Entry:
  • Assist with data entry as needed. Including but not limited to the following:
  • Records of committees, sponsors, survivors, etc.
  • Post event data.
  • Greater Giving data input for distinguished events – RSVP's, auction items, packages, importing online registrations, uploading pictures, creating sales and payments, updating records.

On-Site Day of Event Support (as approved):
  • Attend events to support staff and volunteers.
  • Help volunteers through registration and check out
  • Onsite donation processing support.

Event Income Processing (assist office support in the local office):
  • Proper preparation of batch headers
  • Processing of donations
  • Create bank night kits: batch forms, accounting packets, log, bank bags, income processing box
  • Assist with Bank Night envelops and match to received income
Technical Functional skills:
  • Primary Skills Needed:
  • Strong written and verbal communication and interpersonal skills
  • Strong computer skills; word processing, data entry and spreadsheet
  • Ability to respond to changing circumstances and priorities in a focused and timely manner
  • Ability to apply guidelines and procedures
  • Able to work successfully in a diverse team environment