Previous Job
Senior Executive Assistant
Ref No.: 18-00757
Location: NY, New York
Position Type:Contract
Experience Level: 11 Years
Start Date / End Date: 02/12/2018 to 08/12/2018
 Senior Executive Assistant
 Job Purpose:
The Senior Executive Assistant's primary responsibility is to provide administrative support to the EVP Chief Risk Officer and the team of Risk Directors. Duties also include, but are not limited to, meeting planning, compilation and distribution of materials for various meetings, drafting of memos and reports, filing and maintaining departmental contact & distribution lists, managing calendars, maintaining travel schedules, preparing expenses, etc.
 Principal Responsibilities:
  • Meeting organization including, but not limited to, agenda development, scheduling meetings and venues (incl. food & beverage), coordinating travel, coordinating mailings, etc.
  • Approve expenses, code invoices, and manage budgets and expense analysis
  • Organizing key documents, including records of meeting notes, monthly reporting books, etc.
  • Maintaining time off calendar
  • Coordinating annual HR and Finance related processes for the department
  • All other duties as assigned
Competencies for Success/Requirements:
  • A minimum of 10+ years of executive assistance experience
  • Advanced PowerPoint presentation skills
  • Must be able to deal with multiple concurrent tasks in an environment of rapidly changing priorities
  • Must be able to work independently
  • Excellent organization, time management, and interpersonal skills
  • Positive independent judgment and initiative
  • Ability to communicate in clear language both verbally & in writing
  • Positive attitude and professional demeanor
  • Ability to interact with internal and external executives
  • Ability to handle confidential matters with discretion
  • Ability to prioritize and multi-task
  • Ability to remain calm and flexible with respect to deadlines
  • Excellent knowledge of memo writing, Outlook, Microsoft Word, Excel and PowerPoint
  • Mutual Funds and or finance background a plus