Previous Job
Previous
Administrative Assistant V
Ref No.: 17-00594
Location: Trenton, New Jersey
Position Type:Contract
Experience Level: 5 Years
Start Date: 04/24/2017
Job Category : Administrative Assistant V

Position Description: NJEP is recruiting for: Administrative Assistant V Job Specific Description: Schedule Management • setting up travel, meetings, speaking engagements and other appointments • ensuring there are no scheduling conflicts and making sure staff know where they need to be and when Office Management • supervise the work of clerical and other administrative employees, as well as making sure that everything is in place for the office to function smoothly • ensure there is phone coverage during the day Communication Liaison • screen phone calls, open and sort mail, transmits and tracks hand carry deliveries Records Management • setting up and managing both electronic and paper filing systems • organizing existing electronic program files and documenting their location and contents • taking steps to maintain that the group is in compliance with all applicable record-keeping requirements of HUD, New Jersey Department of Community Affairs (DCA) and other State requirements. • work with project team to maintain and update the policy and procedure manual

Skills Required : Records Management • setting up and managing both electronic and paper filing systems • organizing existing electronic program files and documenting their location and contents • taking steps to maintain that the group is in compliance with all applicable record-keeping requirements of HUD, New Jersey Department of Community Affairs (DCA) and other State requirements. • work with project team to maintain and update the policy and procedure manual Document Management and Tracking and Reporting: • formatting documents in Excel, Word and Adobe • tracking and maintaining contactor work order files • updating and transmitting reports to DCA, HUD, DEP and other agencies • manage and update project contacts in Microsoft Outlook

Skills Preferred:

Experience Required: 5 years experience in Administrative positions on the resume

Experience Preferred:

Education Required : High School or higher

Education Preferred:

Discretion • ability to maintain confidentiality and exercise discretion is essential for success in this type of job Please post this position to New Jersey’s One Stop Employment Page Jobs4Jersey in addition to normal list of posting sites.