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Position Description: Procurement Specialist II FLSA: Exempt SUMMARY OF FUNCTIONS: Prepares and facilitates purchases, bids, proposals, and quotes for various County departments. Responsible for overseeing all contract management functions for goods, commodities and services as well as construction related contracts.
Skills Required : Researches and develops appropriate and complete specifications to assist County departments and offices in the sourcing and solicitation of quotes, bids and/or proposals for various goods and services. • Procures a variety of goods and services for the County, such as materials, construction equipment, office equipment, construction and professional services. • Reviews and approves purchase requisitions for processing of purchase orders. Maintains signature authority for purchases up to $25,000. • Prepares and facilitates the process for Requests for Quotes (RFQ), Requests for Information (RFI), Requests for Qualifications, Requests for Proposals (RFP) and Invitations for Bids (IFB). • Participates in and conducts public bid openings as required. Facilitates pre-bid and pre-proposal site meetings, and evaluation committee meetings. Advises and counsels assigned departments on economic trends, market conditions, business practices and appropriate procurement procedures. Reviews bids and proposals for responsiveness and legal compliance. • Reviews and monitors contract requirements, terms and conditions; implements contract revisions and amendments. Advises and communicates with contractors, elected officials, department heads and project managers regarding contract status and required actions. • Negotiates, prepares and administers contracts and contract renewals for professional/general services and construction projects for County assigned departments. • Prepares agenda memorandums, minutes and reports for Board of County Commissioners (BOCC) approval. Documents and maintains required contractual/purchase order records and correspondence; maintains contract database. • Performs other duties as required.
Experience Required: 3 to 5 years experience on the resume submitted
Education Required:MINIMUM QUALIFICATIONS: • Bachelor's degree in business administration, finance, or related field required. • Three (3) years public procurement experience required within 10 years.. • Knowledge of governmental procurement practices and procedures, including the ability to prepare specifications and facilitate the process for formal and informal procurement solicitations. • Ability to perform statistical analysis and price/cost analysis. • Must possess strong independent judgment skills. • Ability to consistently interpret and consistently apply County policy, procedures and guidelines. • Ability to establish and maintain effective working relationships with employees and vendors. • Ability to handle sensitive situations with tact and diplomacy. • Ability to communicate effectively both verbally and in writing, including the ability to prepare clear and concise contracts, solicitations and proposals. • Ability to advise County departments on procurement practices and resolve questions and concerns effectively. • Ability to work independently and in a team environment. • Ability to use databases and Microsoft Office programs, including Word, Excel and Outlook. • Must possess a high level of organizational skills, initiative and attention to detail. • Ability to use standard office equipment, including computer, fax machine and multi-line telephone. • Must pass conditional post offer background investigation, drug screen and motor vehicle record check. LICENSES/CERTIFICATES: • Must possess and maintain Certified Professional Public Buyer Certificate (CPPB) or obtain within six (6) months of hire. • Must possess and maintain a valid Colorado Driver's license.
Suite 103 WORK CONDITIONS: Duties are primarily performed in an office environment, but may also require travel to outlying areas, other County facilities, conferences, seminars and meetings.
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