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Administrative Specialist Sr
Ref No.: 18-10128
Location: Scottsdale, Arizona
Position Type:Contract
Experience Level: 3 Years
Start Date: 08/30/2018
Position Description Performs a variety of technical and administrative tasks for the Vice President of Student Affairs, Dean of Enrollment Services, and Dean of Student Affairs. Positions in this classification require a high level of independent action on behalf of executives, and are routinely exposed to highly confidential information. Works with diverse population of administrators, staff, faculty, students, government officials, and the general public. Pay rate or range: $16.70 – 21.71/per hour, DOE
Skills Required Providing a wide variety of secretarial, administrative office support and/or administrative coordination of activities Essential Functions of Job: 40% - Screens phone calls and answers inquiries that do not need the personal attention of the executive; interacts with students regarding complaints or grievances, provides information, directs them to the appropriate process, department or office; receives visitors and provides information, schedules appointments and manages calendars, arranges visits and meetings for the office; answers correspondence concerning routine administrative matters; arranges travel. 40% - Maintains current and completes files, correspondence, records, confidential information and bulletins; gathers materials, prepares and maintains data and prepares agendas for scheduled meetings and prepares minutes from meetings; prepares reports; maintains MAXIENT database. 10% - Assists with college functions and events. 10% - Performs related duties as assigned. May be required to work flexible hours including evening and weekends, Sitting and standing/viewing of monitor for prolonged periods of time, Possession of a valid State of Arizona Class D Driver's License is required; employee must meet district minimum standards regarding driving: http://www.maricopa.edu/legal/rmi/vehicle.htm#requirements
Skills Preferred Demonstrated ability to manage confidential and sensitive information with discretion, Demonstrated organizational, time management, and leadership skills
Experience Required Two years of administrative office support or related experience
Experience Preferred Two (2) or more years’ experience working in a community college Student Affairs Division, Experience in effective scheduling, coordinating meetings, and arranging travel for administration and staff, Experience working with HCM, SIS, FMS, 25-Live, Maxient; proficiency in Microsoft Office and Google Suites, Experience working collaboratively and effectively in a team environment
Education Required Associates degree OR equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.
Education Preferred Bachelor’s Degree
Additional Information Pay rate or range: $16.70 – 21.71/per hour, DOE Scottsdale Community College 9000 E. Chaparral Rd. Scottsdale, AZ, 85256 Administration Office - AD110 Schedule: Summer: Mon-Thu, 7:00am-5:30pm Regular schedule: Mon-Fri, 8:00am-5:00pm Some evenings and weekends may be required Sitting and standing/viewing of monitor for prolonged periods of time, Possession of a valid State of Arizona Class D Driver's License is required; employee must meet district minimum standards regarding driving: http://www.maricopa.edu/legal/rmi/vehicle.htm#requirements