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Administrative Assistant I
Ref No.: 18-07547
Location: West Trenton, New Jersey
Position Type:Contract
Experience Level: 2 Years
Start Date: 08/13/2018
Position Description Under supervision, types and also performs routine, repetitive, clerical work of a varied nature; does other related duties as required. EXAMPLES OF WORK: Types technical, scientific, financial, statistical, and other statements, reports, certificates, correspondence, memorandum, payrolls, vouchers, purchase orders, charts, forms, tabulations, bills, warrants, contracts, specifications, case records, manuscripts, and legal documents from copy, records, cylinders, tapes, Dictaphone, and/or Edi phone machine. Types master sheets for use in duplicating machines. Cuts stencils. Checks and compares finished copy. Composes and types simple correspondence. Prepares and keeps records. Addresses, stamps, and mails department correspondence. Operates numbering, time stamping, and dating machines. Hand stamps letters, papers, and other documents, and sorts and files, cards, letters, forms, and other documents. Fills in and checks form letters, circular letters, and forms. Gives information according to department regulations, in person and by telephone. Answers the telephone and takes messages accurately. Maintains mailing lists. Assists in locating and compiling data for reports. Compiles and tabulates simple numerical data . Operates office machines and equipment, including manual, and electric typewriters, commonly used duplicating machines, and adding machines as required. Maintains essential records and files. Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Skills Required Knowledge of office methods, practices, routines, and equipment . Ability to understand, remember, and carry out oral and written directions, and to learn quickly from oral and written explanations and from demonstrations. Ability to do typing from varied types of copy. Ability to use and care for office machines and equipment, manual and electric typewriters, duplicating machines, and adding machines . Ability to maintain records and files . Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position .
Skills Preferred
Experience Required At least 2 years of recent administrative experience required. Must be recent
Experience Preferred
Education Required H.S. minimum
Education Preferred
Additional Information