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Position Description **The primary purpose of this position is to provides a full range of project management and support activities to the Executive Director. The incumbent uses project management strategies to implement initiatives throughout the Authority. This position also oversees and performs technical and analytical work for the Executive Department.** ? Supports the Executive Director in the management and implementation of the Authority’s strategic plan. ? Leads and participates in gathering departmental, budget, staffing and workload data; analyzes data to ensure accuracy of information; evaluates and prepares timely recommendations to the Executive Director regarding potential organizational improvements. ? Conducts complex studies to determine appropriate action for improvement; advises managers on findings and methods of effective solutions; prepares written reports, drafts and reviews Board Communications and Board Agendas and makes presentations ? Participates in the development of goals and objectives; analyzes the types and levels of services; develops recommendations for the most effective organization structures, functions, staffing, policies and procedures and use of other recourse to accomplish stated goals. ? Assist in the development and oversight of the Executive Department’s strategic goals and operating procedures ? Support the Executive Director by working with different departments to implement collaborative projects aligned with the Executive Director’s strategic goals ? Develops policies and procedures for budgetary and fiscal management; analyzes, recommends, and implements legislative and Authority directives ? Oversee Board of Commissioners’ training and education, including coordinating orientation materials for new Board Members. ? Participates in the planning, design, development, and implementation of Authority-wide assessment programs. ? Establishes and maintains collaborative, productive, and effective working relationships with all levels of management, staff, boards of commissioners, outside agencies, and the general public ? Evaluates, analyzes, drafts, and review project documentation to and from the Executive Director; hold consultations with appropriate project managers/supervisors or outside consultants ? Provide support to the Executive Director during meetings by drafting and reviewing reports with relevant background, ensuring the timely submission and circulation of relevant background documents and reports ? Ensure the timely follow-up to the Executive Director’s project directives, including the effective dissemination of pertinent information to senior management and other relevant staff within the Authority ? Performs other related duties as assigned.
Skills Required ? Knowledge of policies, procedures, goals, objectives, operational entities, requirements and activities as they apply to the Authority. ? Knowledge of information management skills required to distill the considerable volume of information submitted to the Executive down to the Authority departments. ? Knowledge of strategic planning processes and best practices. ? Skill in documenting and implementing project plans. ? Skill in networking and team-building. ? Ability to maintain confidentiality. ? Ability to plan, prioritize, lead, and manage multiple projects and implement process improvement opportunities consistent with the Authority’s strategic plan. ? Ability to analyze, evaluate and implement financial and/or budgetary procedures for effectiveness and efficiency. ? Ability to work independently and assume assigned responsibilities of the Authority. ? Ability to maintain composure and tactfully handle difficult situations and interpret questions correctly; ability to behave in a friendly, understanding, helpful, and professional manner with clients/customers, coworkers, supervisors, subordinates, and the general public. To perform this job successfully, the employee should have strong computer skills (e.g. MS Word, Excel, PowerPoint, and Outlook). Must have the ability to learn other computer software programs as required by assigned tasks.
Experience Required five (5) years of progressive experience in process analysis and project management
Education Required Bachelor's degree in public or business administration, or related field
Education Preferred MBA Preferred
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