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Executive Assistant
Ref No.: 18-05860
Location: Annapolis, Maryland
Position Type:Contract
Experience Level: 3 Years
Start Date: 06/11/2018
Position Description **The primary purpose of this position is to provide a broad range of administrative support functions contributing to the overall effectiveness of the executive office staff. Duties include providing administrative and secretarial support for HACA Board meetings and executive office staff and develops a variety of technical reports.** ? Oversees the day-to-day office management activities of the executive office. ? Coordinates communication with the Board of Commissioners, the Department of Housing and Urban Development, the Mayor’s office, and Congressional staff members, HACA staff, customers of HACA, and the general public. ? Provides administrative support to the executive staff, including preparatory work for board meetings, transcribing and preparing board minutes, HACA resolutions, reports, etc. ? Processes all materials necessary for meetings; and distributes minutes of meetings. ? Processes and appropriately routes all mail received by the Agency. ? Coordinates the distribution of information coming in and out of the executive office. ? Prepares correspondence of a general, specialized, and confidential nature. ? Performs various clerical jobs, such as filing, telephone screening, greeting, etc. ? Receives calls and responds to inquiries from staff, commissioners, residents, customers, etc. ? Manages calendar of Executive Director. ? Performs other related duties as assigned.
Skills Required ? Knowledge of HUD, federal, state, and local laws and regulations, as well as HACA policies and procedures related to the position. ? Knowledge of business English, spelling, punctuation, and grammar. ? Knowledge of report preparation techniques and procedures and a demonstrated ability to prepare professional and technical reports, board resolutions, and other documents. ? Ability to accurately and rapidly compose effective correspondence, meeting minutes, and other documents. ? Ability to understand, act on, and interpret policies, regulations, and procedures as set forth by the HACA and/or HUD. ? Ability to assist in planning, promoting and evaluating HACA’s goals, objectives, agency plans, etc. as they relate to the executive office. ? Skills in effectively communicating with all levels of employees and explain organizational policies, procedures, and initiatives. ? Skills in establishing and maintaining effective working relationships with co-workers, vendors, consultants, contractors, residents, HUD, and local, state, and federal officials; ability to communicate with people from a broad range of socio-economic backgrounds. Must have strong computer skills (e.g. MS Word, Excel, PowerPoint, and Outlook).
Skills Preferred
Experience Required minimum of three (3) years of experience as an Executive Assistant.
Experience Preferred
Education Required Bachelor’s degree in management, psychology, or related field
Education Preferred
Additional Information