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Position Description The primary purpose of this position is to perform a variety of technical administrative accounting duties in support of the Authority’s Accounts Payable functions. The incumbent is responsible for reviewing and maintaining multiple tenant accounts balances, credits, and charges. This position also conducts data entry and Accounts Payable processing. ? Reviews and maintains Public Housing, RAD, and Tax Credit tenant accounts balances, credits, and charges; assists in balancing spreadsheets daily. ? Deposits all tenant payments paid via money orders and checks using the desktop deposit scanner. Balances all deposit totals against bank deposit totals. ? Maintains files and records for Accounts Payable and Receivable; ensures accuracy of payments; researches invoice and statement discrepancies; and resolves issues, referring problems to appropriate staff as required. ? Records Accounts Payable invoices each day and balances invoices to the aging and trial balance report for weekly check printing. ? Processes Accounts Payable and Receivable; verifies expenditures with departments; prepares and balances daily receipts and deposits; posts data to various ledgers, registers, journals, and logs according to established accounting techniques and procedures. ? Submits Accounts Payable check copies and invoices for review and files check copies and invoices to ensure departmental access to vendor information. ? Mails weekly Accounts Payable checks out to vendors that receive a paper check. Sends proofs of payment via email to vendors that receive ACH payments. ? Picks up all tenant payment(s) from the Post Office as required. ? Receives and distributes departmental mail. ? Provides customer service to residents and refers issues to appropriate staff as required. ? Performs administrative duties supporting the Finance Department, including creating and maintaining statistical reports, data entry, filing, stuffing mailers, etc. Assists Finance staff as required. ? Performs a variety of general clerical duties including data entry and maintaining files and records; performs back-up duties for various clerical staff. ? Completes other related duties as assigned.
Skills Required • Knowledge of the general operations and procedures of HACA departments, properties, and HUD housing programs. • Ability to interpret HUD, federal, state, and local laws and regulations, as well as HACA policies and procedures related to the position. • Knowledge of finance and accounting principles. • Knowledge of and ability to operate office equipment, especially the use of computers for word processing and spreadsheet applications. • Skill in operating multi-line business telephone equipment, handling multiple calls and visitors, and the use of message retrieval systems and transmission. • Skill in operating computer accounting systems, spreadsheet applications, and other applications and software. • Ability to accurately and rapidly compose effective correspondence and to make moderately complex computations accurately. • Ability to present ideas in a clear and concise manner, in English, both orally and in writing. • Ability to handle multiple priorities and complete tasks efficiently and effectively. • Ability to establish and maintain effective working relationships with co-workers, vendors, consultants, contractors, residents, HUD, and local, state, and federal officials. • Ability to maintain composure and tactfully handle difficult situations and interpret questions correctly; ability to behave in a friendly, understanding, helpful, and professional manner with clients/customers, coworkers, supervisors, subordinates, and the general public.
Experience Required minimum of two (2) years of experience supporting the administrative operations of a finance or accounting department.
Education Required Associate’s Degree in accounting, business administration, or related field
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