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Administrative Assistant I
Ref No.: 18-04038
Location: Tempe, Arizona
Position Type:Contract
Start Date: 04/30/2018
Position Description Provides records processing activities and administrative office support related to organizing, processing, maintaining, and retrieval of records. Special Notes (if applicable): Office hours are: Spring hours - Monday – Thursday, 8:00 am – 6:00 pm, Friday, 8:00 am – 5:00 pm Working Conditions: Work is routinely performed in an indoor, office environment
Skills Required Essential Functions: • Prepares records and documents for duplication and/or storage; reviews document order for proper sequencing and completeness • Utilizes imaging equipment; prepares documents and makes copies; and prepares, scans and saves electronic document images using appropriate file formats • Sorts and collates documents; verifies digital information and files; prepares, organizes and files finished documents and/or saves digital files in system for storage and retrieval • Retrieves information and enters or updates information in reports, logs or other documentation or record-keeping system • Responds to routine requests related to records retrieval, processing, imaging and storage • Receives, organizes and distributes information and records • Reviews and follows records retention guidelines and requirements • Adheres to applicable policies and procedures • Keeps assigned equipment in clean and safe working condition • Provides administrative office and records processing support related to special projects • Performs other duties as assigned • Administrative office support practices • Basic filing and record-keeping principles • Basic mathematical concepts • Basic equipment maintenance practices • Uses and properties of supplies and equipment • Customer service principles • Modern office technology
Skills Preferred • Reviewing documents and records to verify completeness and proper order • Organizing and maintaining digital and paper files, records and information • Preparing and maintaining routine reports, logs and documents • Sorting, compiling and assembling records and information • Scanning documents into an electronic format • Retrieving, entering, updating and maintaining records and information • Monitoring routine equipment needs and maintaining working condition • Proofreading and error correction • Following directions and meeting standards • Providing attention to detail in assignments • Comprehending reference books and manuals • Operating assigned equipment • Interpreting and applying applicable laws, codes, regulations and standards • Providing customer service • Utilizing a computer, relevant software (Excel, Word, PowerPoint) applications, and other databases. • Learning other software and working with other databases. • Working with and maintaining highly confidential records • Utilizing communication and interpersonal skills as applied to interactions with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction • Establishing and maintaining cooperative working relationships with variety of backgrounds and cultures.
Experience Required • Associate degree or High School Diploma / GED with one year of records processing, administrative office support or related experience.
Experience Preferred
Education Required • Associate degree or High School Diploma / GED with one year of records processing, administrative office support or related experience.
Education Preferred
Additional Information Please note that early morning, evening and/or weekend hours may be required. Position requires: stooping, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing and repetitive motions. Exerting up to 50 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects including the human body.