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SHC- Administrative Assistant
Ref No.: 18-02189
Location: Central, New Jersey
Position Type:Contract
Experience Level: 2 Years
Start Date: 03/26/2018
Position Description Enter and upload data regarding SHC tenants, landlords, and other parties into Microsoft spreadsheets and the Agency's property management software, Mitas. Respond promptly to internal and external requests for assistance related to the SHC. Schedule and coordinate meetings with HMFA staff and external people in a professional and courteous manner. Prepare documents for review. Follow up on all correspondence until completion in connection with Supportive Housing Connection projects. Accurately compose, draft and type error-free correspondence within designated timeframe. Accurately take phone messages and give to the appropriate person as soon as possible. Refer incoming calls to appropriate staff members in a timely manner. Properly maintain files, maintain appropriate logs for tracking, assist SHC staff with various administrative functions and provide support. Prepare mileage/expense reports for inspectors. Process requisitions. Keep inventory of supplies. Upload new and existing tenants, and create units, landlords and properties in Mitas software.
Skills Required Word Microsoft Office Data Entry Excel PowerPoint Customer Service Thorough knowledge of office management procedures and their application to specific situations. Excellent organizational skills(planning, goal setting, prioritizing). Proficiency in computers including knowledge of Microsoft Office. Knowledge of advanced Excel functions including sorting, filtering, and formalas. Knowledge of alpha-numeric filing systems.
Skills Preferred To operate copy machine, fax, scanner and printer machine. Ability to communicate effectively orally and in writing and to actively listen. Ability to organize and accomplish multiple assignments simultaneously. Type 65-70 wpm.
Experience Required At least 2-5 years of related administrative experience needed
Experience Preferred
Education Required High School Diploma and/or higher.
Education Preferred
Additional Information