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Position Description THE SELECTED CANDIDATE WILL BE HANDLING MONEY Provides fiscal transaction and system maintenance support of district accounting, payroll, budgeting and/or procurement functions. SCOPE/DISTINGUISHING CHARACTERISTICS This classification is distinguished from the Fiscal Technician Senior in that it performs moderately complex skilled accounting and financial support work assisting professional staff in an assigned area such as accounts receivable, accounts payable, account reconciliation, payroll or budgeting. It is further distinguished from the Fiscal Specialist Senior in that the latter serves as lead in a specialized fiscal support area, performs the highest level and most complex fiscal support assignments, which may include monitoring the integrity and accuracy of financial transactions, enforcing routine procedures, and researching problems and recommending their resolution.
Skills Required ESSENTIAL DUTIES (This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the department). • Inputs and maintains data in enterprise fiscal systems • Ensures fiscal document accuracy • Assists in the development and maintenance of reports • Investigates and resolves discrepancies • Maintains appropriate file and record-keeping systems in accordance with state record retention laws • Adheres to applicable policies and procedures • Designs and formats complex documents; composes basic original documents, correspondence and presentations, as assigned • Keeps assigned equipment in clean and safe working condition • Performs other duties as assigned POSITION SPECIFIC RESPONSIBILITIES MAY INCLUDE • Assists in the review and approval of requisitions • Preparing invoices for payment • Entering and updating vendor system information • Verifying account or fund balances • Reconciling financial reimbursement accounts • Monitoring and maintaining grant proposal data and reporting • Editing and processing time and labor data including physical time cards and tracking and adjusting for absences • Verifying and inputting additional pay and pay for non-positioned employees • Reviewing, verifying and correcting payroll documents and reports • Monitoring returned checks • Investigating and resolving payroll discrepancies
Skills Preferred KNOWLEDGE OF • Standard practices, methods and materials of assigned work • Principles and practices of preparing and processing standard fiscal documents • Data entry and auditing techniques • Principles and practices of data reconciliation and verification • Business math concepts • Basic principles and practices of financial reporting • Financial filing and record-keeping principles and methods • Uses and properties of supplies and equipment • Applicable federal, state and local laws, codes, regulations (based on assignment) • Customer service principles • Specialized equipment relevant to area of assignment • Modern office technology SKILL IN • Business math computations • Maintaining confidentiality • Preparing basic reports and documents from established information or by following a standard format • Basic problem-solving • Composing basic original documents for routine communication • Providing attention to detail in assignments • Proofreading and error correction • Following directions and meeting standards • Reconciling data and recognizing and correcting errors • Accurate processing of financial documents • Organizing and maintaining records and files • Organizing tasks, meeting deadlines and prioritizing competing demands • Operating assigned equipment • Interpreting and applying applicable laws, codes, regulations and standards (based on assignment) • Providing customer service • Utilizing a computer and relevant software applications • Utilizing communication and interpersonal skills as applied to interactions with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction
Experience Required Associate’s Degree and one year of financial support experience in area related to assignment such as accounts payable, receivable or payroll. OR An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.
Education Required Associate’s Degree and one year of financial support experience in area related to assignment such as accounts payable, receivable or payroll. OR An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.
Additional Information Positions in this class typically require: fingering, talking, hearing, seeing and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Would the selected candidate be handling money?: yes Working Conditions: Work is routinely performed in an indoor, office environment.
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