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Accounting Assistant
Ref No.: 18-01365
Location: Montgomery College, Maryland
Position Type:Contract
Experience Level: 2 Years
Start Date: 02/12/2018
Position Description • Review and analyze vendor invoices for accuracy, proper approvals and correct account number coding. • Review invoices, monthly bills and service contract payments against purchase orders and Central Receiving documents utilizing the Banner system three way matching process. • Review and analyze services contracts for proper payments. • Process prepayments requests for travel, EAP registrations and/or memberships in accordance with College policy and procedures • Perform data entry of invoices, monthly bills, service contracts, advance payments and employee reimbursements into the Banner system. • Maintain accurate accounts payable files for electronic and hard copy documents. • Review and analyze budget availability, completeness and accuracy of supporting documentation. • Obtain proper payment authorization. Communicate with authorized account managers and employees, request purchase order changes and/or increase of funds to complete the process of payment. • Communicate information with Central Receiving to obtain receiving information, and with the Procurement Office to resolve variances. • Review and verify employee out of pocket expenses for local and long distance travel, and EAP reimbursement requests are in compliance with College policy and procedures. Verify the receipts support the reimbursement requested. • Request federal W-9 tax form from vendor in order to establish vendor ID in the Banner system. • Problem solving of discrepancies on vendor statements, responding to vendor complaints and resolving issues involving College departments or employees. • Reconcile and research discrepancies on vendor statements; communicate with vendors, request refund for canceled services or duplicate payments. Provide any supporting documentation to vendors or employees upon request. • Respond to vendor, employee and internal department inquires and complaints.
Skills Required • Detailed oriented. • Ability to multi-task. • Good customer service skills. • Ability to communicate orally and verbally. • Experience working in an ERP system environment..
Skills Preferred
Experience Required 2+ years
Experience Preferred
Education Required • AA degree Qualifications: Specialized Training Programs, Licenses, etc • Principles of Accounting • IRS/AP classes for 1099 reporting, travel reimbursement, etc.
Education Preferred
Additional Information