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Receptionist - Office Assistant
Ref No.: 18-01099
Location: Phoenix, Arizona
Position Type:Contract
Experience Level: 1 Years
Start Date: 02/12/2018
Position Description • POSITION OVERVIEW: The purpose of this position is to provide administrative support to the Planning and Development Department which provides building permits, planning services, permit inspections, drainage inspections, fire damage and compliance inspections, certificates of occupancy, and customer service. The purpose of the Permit Inspection Activity is to provide development inspections for builders so they can complete construction in compliance with approved development codes. Pay rate: $ 11.50 With possible extension PROFESSIONAL CANDIDATES
Skills Required •ESSENTIAL JOB TASKS (This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned. List in order of importance.) • Greets customers at the reception desk and directs to correct lobby station for service • Answers multi-line phone for the Planning and Development Department • Directs customers to appropriate divisions regarding departmental policies, procedures, rules and regulations • Enters data into permitting database and saves records per Department retention policy • Files permit records • Communicates with the public and other departments/divisions/personnel by phone and in writing • Operates a computer in a Windows environment and uses department specific software while navigating between multiple screens • Performs administrative/office support functions as necessary such as copying and filing • Participates in special projects as assigned by supervisor
Skills Preferred Knowledge, Skills, and Abilities: Computer operation knowledge; effective verbal and written communication skills; general office/clerical ability PROFESSIONAL CANDIDATES SPANISH IS A REQUIREMENT FOR THIS POSITION. AS WELL AS HAVING CASHIERING EXPERIENCE AND THE HOURS ARE FROM 10:00 AM TO 3:00 PM.
Experience Required • ESSENTIAL JOB TASKS (This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned. List in order of importance.) • Greets customers at the reception desk and directs to correct lobby station for service • Answers multi-line phone for the Planning and Development Department • Directs customers to appropriate divisions regarding departmental policies, procedures, rules and regulations • Enters data into permitting database and saves records per Department retention policy • Files permit records • Communicates with the public and other departments/divisions/personnel by phone and in writing • Operates a computer in a Windows environment and uses department specific software while navigating between multiple screens • Performs administrative/office support functions as necessary such as copying and filing • Participates in special projects as assigned by supervisor
Experience Preferred
Education Required • Minimum Education and/or Experience: High School Diploma or GED certificate and at least one year of progressively responsible clerical or administrative experience SPANISH IS A REQUIREMENT FOR THIS POSITION. AS WELL AS HAVING CASHIERING EXPERIENCE AND THE HOURS ARE FROM 10:00 AM TO 3:00 PM. MAY BE FULL TIME
Education Preferred Preferred Education and/or Experience: Experience working in a government agency preferred. Administrative experience preferred. Experience operating a multi-line phone preferred.
Additional Information Working Conditions: Position requires the ability to interact with a diverse population in written and oral formats in a typical office setting where it is possible to be seated up to 100% of the time working at a desk, on a computer, and using the telephone. Must be able to move objects, i.e., lifting floor to waist (up to 30 pounds) and pushing/pulling (up to 50 pounds) a distance of 100 feet or less, bending to search for files, ability to navigate multiple computer screens at one time, filing with the ability to hold files back while placing a file, carrying files from one person to another throughout the department. SPANISH IS A REQUIREMENT FOR THIS POSITION. AS WELL AS HAVING CASHIERING EXPERIENCE AND THE HOURS ARE FROM 10:00 AM TO 3:00 PM. May be Full Time.