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Administrative Assistant II
Ref No.: 18-00237
Location: Tempe, Arizona
Position Type:Contract
Start Date: 01/11/2018
Position Description :
  • Assists the Vice Chancellor of Information Technology Services by providing administrative support for district wide functions, projects and activities.
  • Serves as a liaison providing communication, research and troubleshooting services for a variety of unique situations on behalf of the Vice Chancellor.
  • Provides assistance to the internal community regarding Maricopa Community College District operations.
  • Works with a diverse population of students, faculty, administrators, and staff.

Skills Required:
1.Administrative and/or secretarial experience involving contact with senior management
2. Experience serving as a liaison on behalf of the supervisor
3. Experience handling difficult, sensitive and confidential personnel issues
4. Experience composing correspondence, creating PowerPoint presentations, formatting business letters, and preparing reports using proper grammar, punctuation, spelling, vocabulary and verb tense.
5. Experience taking and transcribing meeting notes and preparing minutes
6. Experience preparing documents using word processing, and spreadsheet software applications such as Microsoft Word, Excel and SharePoint

Experience Preferred:
1.Experience coordinating projects and other project management activities
2. Four (4) or more years of progressively responsible administrative/secretarial experience
3. Experience working in a higher education environment
4. Experience as an assistant to an executive such as a Vice President or Division/ Department head or similar level in an organization
5. Experience working independently with minimal supervision
6. Experience advising others on policies and procedures
7. Experience using online systems such as a Human Capital Management System (HCM), Financial Management Systems (FMS) and calendaring systems such as Google Calendar.

Education Required:
  • High School