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Administrative Staff Assistant
Ref No.: 17-06464
Location: Oxford, New Jersey
Position Type:Contract
Experience Level: 3 Years
Start Date: 11/20/2017
Description: • Organizes assigned secretarial and administrative clerical work and develops effective work methods. • Types correspondence, reports and recommendations of a confidential nature. • Reviews, sorts, and routes incoming correspondence. • Obtains pertinent materials from the files and from other sources and puts it into usable form for the review and use of the executive officer. • May provide information to division personnel, representatives of state, local, and other groups, organizations, agencies, and to the general public in accord with established policy, when requested by the Superintendent. • Maintains a schedule of appointments and the daily engagement calendar of the executive. • Prepares agenda of meetings and types and/or supervises the typing of meeting minutes from notes or recording equipment. • Make necessary arrangements for speaking engagements, travel arrangements, and for hearings, conferences, and meetings. • Maintains mailing lists and makes revisions. • Prepares statistical and other reports. • Maintains confidential personal correspondence and fiscal and other records and files including a follow-up file. • Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units; performs other related duties as required.