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Management Assistant
Ref No.: 17-06152
Location: Buckeye, Arizona
Position Type:Contract
Experience Level: 3 Years
Start Date: 11/07/2017
Position Description: Under general supervision, performs a variety of professional, technical and administrative activities to support the functions of the assigned Department; manages special projects and assists with program management; duties may vary according to work assignment. The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. • Collects financial, technical and administrative information and compiles data for reports; updates and corrects operational and statistical database; prepares and submits financial and technical reports as required. • Manages special projects as directed; conducts research, collects and consolidates data, and compiles findings; validates and analyzes data, and recommends solutions. • Analyzes trends, market data and issues; investigates and resolves concerns and problems. • Coordinates information and assures effective communications between departments; clarifies and reconciles issues relating to department functions, budgets and procedures. • Resolves problems and customer service inquiries within scope of authority; provides advice and assistance to customers and external agencies. • Composes correspondence and other documents on a wide variety of subjects requiring knowledge of the programs, services and policies of the assigned Department; creates, develops and processes technical documents and other communications. • Provides and explains technical and financial information to customers, external agencies and Town staff and management. • Maintains calendars, schedules meetings and appointments; prioritizes and resolves complex meeting schedules; prepares meeting agendas and presentation materials; takes and transcribes meeting minutes, and prepares summaries as required. • Performs and coordinates a wide range of technical, analytical, and administrative duties. • May supervise and review the work of office staff. • Performs other duties as assigned or required.

Skills Required: • Knowledge of Town policies and procedures. • Knowledge of project management principles and techniques. • Knowledge of research methods and technical report writing. • Knowledge of principles and practices of accounting, statistical analysis and budgets. • Knowledge of principles and practices of record keeping and records management. • Skill in reading and understanding Town, state and Federal rules and regulations. • Skill in assessing and prioritizing multiple tasks, projects and demands. • Skill in analyzing problems, identifying solutions, recommending and implementing methods, procedure and techniques for resolutions. • Skill in preparing complete, complex, comprehensive, and accurate documents and reports. • Skill in operating a personal computer utilizing a variety of business software. • Skill in working independently and as a team member, maintaining composure, and working effectively in a high-pressure environment with changing priorities. • Skill in effective oral and written communication.

Experience Required: two (2) year’s experience in project management and administrative support, including one (1) year of public sector experience; OR an equivalent combination of education and experience.

Education Required: Bachelor’s Degree in Public or Business Administration