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Administrative Assistant II
Ref No.: 17-04672
Location: Denver, Colorado
Position Type:Contract
Experience Level: 3 Years
Start Date: 09/25/2017
Position Description: • Prepares a variety of standard disbursement forms (e.g., work orders, petty cash) for routing and approval. • Compiles and maintains daily and weekly totals, reports, and financial statements. • Reconciles statements. • Establishes, revises and maintains accounting documents and files. • Performs data entry into corporate system, e.g., routine posting and billing. • Reviews completed forms for accuracy and completeness. • May perform inquiries in internal and external databases to determine discrepancies. • Performs inquiries in CASPS and/or FAMIS. • Performs basic calculations. • Orders, inventories, receives, and/or shelves routine supplies. • Reviews invoices/packing slips to ensure shipment is correct and follows up on discrepancies. • Tracks expenditures. • Verifies employment on a Countywide basis. • Acts as back up to other administrative positions, proofs spelling. • Performs data entry into multiple screens.

Skills Required: • Inputs simple or occasional PRISM entries, with review of supervisor (e.g., simple Knowledge of a variety of standard office procedures. • Knowledge of specific unit terminology. • Knowledge of PBX telephone switch board • Knowledge of work done in related departments. • Ability to perform a variety of routine clerical tasks and duties and keep accurate records of transactions • Ability to read and comprehend relevant documents. • Ability to process and integrate simple data. • Ability to establish and maintain effective working relationships with both external and internal contacts. • Ability to perform inquiries in CASPS and/or FAMIS. • Understanding of the basic PRISM functions. • Ability to perform inquiries (e.g., check personnel data) in PRISM. • Basic skills in the use of Microsoft Word. • Basic skills in the use of applicable Microsoft software. • Some experience in providing administrative support. T&A). • Types forms, updates personnel data, sets up agency personnel files, prints out and distributes personnel documents, and files critical records (e.g., performance evaluations, PARS). • Notifies all participants of meetings and other functions in advance. • Schedules routine meetings. • Produces and electronically distributes simple documents (e.g., flyers). • Maintains a system for tracking the progress of work. • Orients new employees on procedures and systems. • Performs alpha and/or numeric filing. • Performs simple screening and sorting of mail. • Responsible for sending dated material. • Refers calls, greets visitors, gives standard information in response to phone or in-person inquiries, and acts as back up to other administrative positions.

Experience Required: • 2+ years of experience as a receptionist, administrative assistant, or in customer service office environment

Education Required: Bachelors Degree