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Sr. Secretary
Ref No.: 17-04032
Location: Trenton, New Jersey
Position Type:Contract
Experience Level: 4 Years
Start Date: 09/11/2017
Description: Organizes assigned secretarial and administrative clerical work and develops effective work methods. Types and/or supervises the typing of difficult and complex correspondence, reports, and recommendations of a confidential nature. When so required, assigns and instructs employees engaged in filing and other clerical duties, and supervises the performance of their work. Reviews, sorts, and routes incoming correspondence. Personally prepares letters on routine matters which may or may not be signed or reviewed by the executive officer. Obtains pertinent material from the files and from other sources and puts it into usable form for the review and use of the executive officer. Acts to relieve the officer of detail by providing information to those requesting it, including division personnel, the representatives of state, local, and other groups, organizations, and agencies, and to the general public in accordance with established policy. May interview callers at the office. Maintains a schedule of appointments and the daily engagement calendar of the executive officer. Prepares agenda of meetings and types and/or supervises the typing of minutes of meetings from notes or recording equipment. Makes necessary arrangements for speaking engagements, travel arrangements, and for hearings, conferences, and meetings. Assembles statistical and other materials required for reports. memoranda, and speeches. Maintains mailing lists and makes required revisions thereto. Prepares statistical or other reports. Maintains confidential personal correspondence and other records and files including a follow-up file. May be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.