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Records Clerk
Ref No.: 17-03700
Location: Punta Gorda, Florida
Position Type:Contract
Experience Level: 5 Years
Start Date: 08/28/2017
Position Description: Provides storage facility, records retention, records retrieval and archiving documents, permits, and plot plans within a box and file storage system environment for the Clerk's Records Center Division. Previous warehouse or records retention experience using computers, scanners and other optical/digital equipment is preferred. Must also demonstrate the ability to lift, carry, load and unload boxes weighing up to 50 lbs. up and down ladders or in and out of trucks/vans. ESSENTIAL DUTIES AND RESPONSIBILITIES • Must be able to lift, carry, load and unload boxes weighing up to 50 lbs. up and down ladders or in and out of trucks/vans for storage and retrieval purposes. • This duty requires the use and handling of a hand dolly and/or pallet jack which involves heavy lifting, frequent bending and twisting and turning. Must possess the ability to judge distances when moving boxes within an office area to insure safety while transporting files within tight spaces. • Receives, organizes and assigns box numbers and location ID of all newly delivered boxes from all departments/offices for storage purposes. • Receives requests and searches database and/or box location (if verifying documents) for permit number, case number, personnel files, finance files and payroll records for both the Board of County Commissioners and Clerk files. • Organizes and scans permits, plot plans and building documents using large scanning equipment. • Places imaging stamp on completed documents. • Scans documents and verifies for accuracy. • Reassembles documents in proper order following scanning and verification procedures. • Places scanned documents in proper bin for filing. • Maintains scanning equipment for optimum efficiency assuring that the glass on the scanner is kept clean and that the equipment is free of dust. • Helps process original documents for mailing or archiving purposes. • Maintains records for other departments and county entities. • Maintains records on computer log, daily film record entries and images processed. • Prepares documents for scanning by removing staples and maintains proper sequence of documents. • Scans documents and verifies for accuracy. • Prepares documents for shredding, shreds documents following shredder procedures and moves shredded materials to the large recycle bin utilizing carts as appropriate. one hour lunch break unpaid

Skills Required: Strong organization skills Filing Scanning Data entry as need Project as assigned Proofing Ability to lift file boxes as needed Candidate needs a great personality

Experience Required: one year experience in office environment

Education Required: High School / or higher