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Real Estate Coordinator
Ref No.: 17-03114
Location: Goodyear, Arizona
Position Type:Contract
Experience Level: 5 Years
Start Date: 08/14/2017
Position Description: BRIEF DESCRIPTION OF THE JOB: Performs property acquisition and management work involving the acquisition, leasing, sale, abandonment and/or exchange of property. Assist GIS Section with the development, management and maintenance of a computerized real property inventory of City-owned properties. Assists in the review of all proposed development and development agreements for right-of way and easement needs. 1 S Plans, organizes, and completes the acquisition, leasing, disposal, abandonment, and/or exchange of property. Obtains, prepares and/or reviews legal documents, property descriptions, maps, and as-builts of needed property or easements. Initiates and maintains contact with title companies, appraisers, attorneys, engineers and property owners, and tenants. Determines the appropriate instructment or legal document to be used for the required property transactions. Prepares Council Reports and resolutions for abandonments/extinguishments, property purchases, and sales and is the lead in presenting these to Council and management. Negotiates agreements with owners for the acquisition of property and property rights, obtains owner’s signatures, closes transactions, and records documents. 2 S Prepares and manages the preparation, and makes the determination of instruments such as easements, deeds, mortgage releases, consents, and other instruments needed to vest the City’s interest in the appropriate real property. Reviews, obtains, and/or prepares appropriate legal descriptions. Prepares and submits applications for real property transactions with state and federal agencies. Responsible for the final acquisition and closing of property transactions. 3 S Takes ownership of acquisition process. Develops process for property and right-of-way acquisition per state statutes and standard real estate purchase procedures. Becomes point of contact for researching, ordering, and reviewing title reports and appraisals. Responsible for Level I Initial Environmental Site Assessments. 4 L Communicates directly with the general public, property owners, and property tenants impacted by property acquisition. Contacts property owners by phone or meets with them at the site to explain the purposes for the proposed easement or right-of-way and provides information on the impact of the proposed action on the property owner. 5 S Assists the GIS Section to develop and maintain a database of current data on all Cityowned properties. Completes an assessment of all City-owned properties. Develops database of these City-owned properties, including any leases. 6 S Works with the City Attorney to initiate eminent domain proceedings. Assists City Attorney with Council reports to request authority to condemn. Prepares and/or coordinates the appraisal reports and legal descriptions, and other necessary documents. Assists City Attorney with the preparation of litigation reports for the eminent domain proceedings

Skills Required: Formal Education/ Knowledge Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent. Experience Minimum three years experience in a related field. Certifications and Other Requirements Valid Driver’s License. Reading Work requires the ability to read general correspondence, memorandums, letters, and various documents from other departments, inter-agency and vendors; and interpret appraisals, real estate law, and escrow documents. Math Work requires college level math, to include addition, subtraction, multiplication, division, percentages, financial formulas and projections.. Writing Work requires the ability to write correspondence, memorandums, letters, and reports; and produce written documents with clearly organized thoughts using proper English sentence construction, punctuation, and grammar. Managerial Job has no responsibility for the direction or supervision of others but may provide advice/direction to an employee with less experience/skill or tenure. Policy/Decision Making Significant - The employee normally performs the job by following established standard operating procedures and/or policies. There is a choice of the appropriate procedure or policy to apply to duties. More complex work as well as decisions with more significant impacts are typically reviewed prior to being finalized. Budget Responsibility Has no budgetary responsibility. Technical Skills Comprehensive Application - Work requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decisionmaking abilities appropriate to the work environment of the organization. Interpersonal/Human Relations Skills High - Interactions at this level usually impact the implementation of policies. Contacts may involve interpretation of how policies are implemented and may require discussion and the support of controversial positions or the negotiation of sensitive issues or important presentations. During interactions on policy implementation, contacts may also involve stressful, negative interactions requiring high levels of tact and the ability to respond to aggressive interpersonal interactions.

Experience Required: Experience Minimum three years experience in a related field. Certifications and Other Requirements Valid Driver’s License.

Education Required: Formal Education/ Knowledge Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.