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Administrative Assistant - GR
Ref No.: 17-02963
Location: Mesa, Arizona
Position Type:Contract
Experience Level: 5 Years
Start Date: 07/19/2017
Position Description: • Provide administrative support for a fast paced environment • A variety of clerical, technical, and administrative detail • Develop schedules related to division/department activities and services; maintain calendars meetings; review, update and inform the administrator and others of essential timelines • Supports operational needs, including facilities scheduling, event/workshop coordination and other logistical needs for programs/services offered; track budget activity and resolve budget issues and problems; monitor and track invoices and other expenditures; process budget/expense transfers; prepare requisitions, check requests • Supports purchasing requirements for department (including travel), researching items and obtaining price quotes, entering information into COED systems, receiving purchase orders, and maintaining P-Card information as required • Composes and/or prepares correspondence, memoranda, forms, manuals, and reports using appropriate word processing and spreadsheet tools; perform basic statistical calculations on data for reports and presentations; produces documents requiring intermediate knowledge of word, excel, and/or PowerPoint • Provides information, assistance, and services to faculty, staff, and students, contacting the office, answering inquiries independently in person, by telephone, or in electronic or paper correspondence; responds to routine inquiries regarding policies and procedures

Skills Required: • Excellent verbal and written communication skills • Strong customer services skills and ability to serve a diverse audience • Microsoft Office Suite such as Word, Excel and PowerPoint • Google Platform including email, Google Drive

Skills Preferred: Ability to speak Spanish fluently • 8:00 am to 5:00 pm, Monday - Friday • Weekends and evenings may be required • Hours not to exceed 25 hours per week

Experience Required: Minimum of one year related experience required • Detail oriented and ability to manage multiple tasks simultaneously

Education Preferred: • Associate's degree (or higher), technical certification and/or training in areas that support job functions required for this position

Additional Information: Mesa Community College’s Student Life and Leadership department (a division of Student Affairs) is seeking a highly energetic and team orientated individual to provide complex administrative and secretarial support services within a fast paced, higher educational environment. The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.