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Position Description: $22.52-$27.38 Hourly The City of Murrieta, located in southwest Riverside County, was incorporated under the general laws of the State of California on July 1, 1991 and currently supports a population of over 100,000 residents. While offering affordable housing and high quality schools, the City represents a blend of dynamic growth amid the traditional values of a historic rural community dating back to the 1890's. Every resident and employee of the City has the opportunity to be an integral part in shaping the Murrieta of today, and, more important, the Murrieta of tomorrow. OVERVIEW: Under general supervision perform a variety of clerical and administrative duties in support of a Department Director. Work is distinguished from other positions in the clerical series by the level of responsibility and difficulty of assignments in support of one or more division's activities. Depending on the assignment, incumbent may direct the work of lower level clerical workers. THE IDEAL CANDIDATE: The City is seeking a customer service oriented professional capabilities: Provide customer service oriented departmental level financial processing and personnel administrative support. Performs accounting, statistical and financial recordkeeping duties. Provide clerical/technical work involving the examination and evaluation of a variety of source materials and knowledge of the policies, procedures and applicable regulations to Department Director. Receive visitors; schedule appointments; prepare, edit, assemble and distribute correspondence, reports, documents, agendas, and other materials. Prepare and distribute documents, standard forms and related records. May prepare agendas for commission meetings; may type staff reports; may prepare agenda packets; and may schedule and advertise public hearings for commissions according to prescribed regulations. May assist with special projects, such as software implementations. Types a variety of documents in draft and final form, such as correspondence, newsletters, standard forms, charts and reports utilizing the computer; types from written or printed sources and/or oral instructions; proofreads materials for correct grammar, spelling and punctuation; establishes and carries out record keeping procedures; develops or obtains forms and documents; develops and maintains a variety of spreadsheets; interfaces with other City staff and outside agencies in obtaining information and coordinating activities. Acts as liaison capacity for employees with the Human Resources and Finance departments.Receives, analyzes and approves for payment routine to complex requisitions/purchase orders and vendor invoices. Coordinate meetings with City staff and outside agencies.Assists in budget preparation and the compilation of the Annual Operating Budget, Capital Improvement Program and CAFR documents. Gives information to the public and interdepartmental representatives which require judgment and interpretation of technical information, laws, policies, and procedures pertinent to area of specialization; receives the public/work unit clients and answers and routes calls; determines how incoming calls should be routed; directs people to appropriate offices; answers routine questions; explains routine procedures, processes, or division activities; receives fees and issues receipts; distributes and explains forms, such as program or employment application; schedules appointments, training or examinations; obtains routine factual information to create or update client/work unit files; provides routine assistance Maintains departmental information on City website. Assist and/or direct the work of others in the performance of related tasks. Processes credit card statements. Serves as department representative on City committees. May assist in citywide reception duties. Recommends and assists in implementing office programs and clerical and filling systems, procedures and policies; may assist in budgeting, inventory control and purchasing review processes for multiple divisions within department; provides temporary and vacation relief in similar occupational fields as necessary Perform related duties as required.
Skills Required : EMPLOYMENT STANDARDS: Considerable knowledge of: Related secretarial and general office methods and techniques including office equipment operation; fiscal record keeping; records processing and maintenance procedures and systems; preparation of complicated documents requiring specialized processing. Ability to: Learn, interpret and explain division policies and procedures; use and edit for correct English grammar, punctuation, and spelling; establish and maintain cooperative working relationships; carry out administrative and secretarial assignments with discretion; carry out assignments with minimal supervision; supervise, train and coordinate the work of office support staff. Communicate effectively both orally and in writing; establish and maintain cooperative working relationships; compose correspondence independently; explain and apply policies and procedures; interpret and apply rules, regulations, and legislation; understand and follow verbal and written directions; work independently. Type accurately; operate computer and use a variety of computer software; compile and maintain complex records and files; conduct research; maintain confidentiality of records and information; apply modern office methods and utilize a variety of office
Experience Required: Any combination of education and/or experience that has provided the knowledge and abilities necessary for satisfactory job performance. Example combinations include graduation from high school or equivalent and one year of responsible secretarial experience, which involved administrative responsibilities, and contact with the public; including or supplemented by specialized training in the clerical/secretarial occupational field
Education Required:Any combination of education and/or experience that has provided the knowledge and abilities necessary for satisfactory job performance. Example combinations include graduation from high school or equivalent and one year of responsible secretarial experience, which involved administrative responsibilities, and contact with the public; including or supplemented by specialized training in the clerical/secretarial occupational field
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