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Project Coordinator I
Ref No.: 18-01250
Location: Mountain View, California
Position Type:Contract
Experience Level: 3 Years
Start Date: 08/16/2018
Key Responsibilities
Support the maintenance, optimization and adoption of PMP processes and templates:
  • Ensure consistent adoption of PMP processes and templates across the GSO organization.
  • Required Operational Processes include:
  • Issue resolution / risk mitigation support
  • Facilitate change request reviews
  • Facilitate Program Huddles
  • Stream lead coordination and support
  • Schedule Management
  • Dependency Management
  • Support other key PMO processes including:
  • Portfolio / Scope Management
  • Financial Management
  • Quality Management
  • Resource Management
  • Organizational Change Management
  • Perform continuous evaluation and improvement of processes and templates to optimize delivery.
  • Ensure processes are in alignment with industry leading practices.
  • Produce and distribute standardized templates for common work products (e.g., project plans, charters, lessons learned, etc.).
  • Support Business Owners and Stream Leads throughout the project lifecycle:
  • Analyze on-going project operation and performance.
  • Support stream leads with chartering, schedule build and management activities.
  • Support management of Issues, Risk and Change Requests.
  • Coordinate GSO risks, issues and change requests:
  • Review all project risks, issues and change requests for completeness, and quality
  • Conduct weekly risk and issue review sessions.
  • Support the resolution and/or escalation of risks, issues and change requests.
  • Make recommendations for medium, high and critical impact decisions.
  • Coordinate GSO governance and reporting cycles:
  • Support program and stream huddles.
  • Provide support for GSO governance meetings including, documenting meeting minutes and key action items, and following up on actions post meetings.
  • Produce and distribute program summary reports.
  • Produce and distribute PMO communications and announcements.
  • Produce and distribute slides and materials as needed for GSO updates to the Executive Security Council, Program Council and Program Board.
  • Support the maintenance, and optimization of PMO tools (e.g., Program Performance Centre (PPC) and Jira):
  • Develop or revise existing strategies and roadmap for tool development.
  • Collaborate with Stream Leads and project teams on identifying opportunities to enhance. functionality of tools to more effectively and efficiently deliver programs and projects.
  • Provide orientation of PMO tools to GSO project managers and team members as required.
  • Coordinate activities in support of quality objectives:
  • Develop process and approach for project quality planning, quality control and quality assurance.
  • Conduct project quality planning, quality control and quality assurance.

Skills:
  • Proven work experience as a Project Coordinator or similar role with at least 3 year's experience
  • Strong working knowledge of Microsoft Office and of project management tools at least 3 YOE
  • Minimum of 3 years experience working in Cyber Security
  • Experience in development lifecycle under the agile umbrella
  • Able to demonstrate ability to undertake the above responsibilities
  • Experience in project management, from conception to delivery
  • Experience in Agile methods and tools
  • Methodical, accurate and consistent attention to detail
  • An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
  • Solid organizational skills, including multitasking and time-management
  • Resilient and able to cope with conflicting demands
  • Strong communication, interpersonal and team working skills
  • Good facilitation, conflict resolution skills
  • Able to demonstrate initiative and a proactive approach
  • Flexible attitude
  • Strong client-facing and teamwork skills
  • Familiarity with issue and risk management and quality assurance control
  • Strong working knowledge of Microsoft Project and Microsoft Planner
  • Commitment to ongoing personal development and willingness to learn new skills
  • Able to manage sensitive and sometimes confidential information
  • Able to build good relationships at all levels, internally and externally

Education:
  • Bachelor's degree
  • PMI Certified Associate in Project Management (CAPM) or an equivalent