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Lab Administrative Assistant
Ref No.: 18-01210
Location: Mountain View, California
Position Type:Contract
Experience Level: 4 Years
Start Date: 08/08/2018
 Job Responsibilities:
Provide daily administrative support to the executive
  • Assist with travel arrangements and expenses
  • Manage the team calendar  
  • Compile weekly project status reports
  • Assist with new hire on-boarding preparation: ordering phone, business card, name plate, desk assignment, etc.
  • Perform other tasks as assigned 
 
Provide administrative support to the teams
  • Purchase and manage all office supplies
  • Manage office events and assist in event planning/organization, for example all-hands meeting, happy hours, team building events
  • Track office space, desk assignments
  • General facilities requests, shipping/receiving of orders on behalf of the office
  • Respond to miscellaneous requests from the teams
 
Provide accounting support to the office  
  • Submit and track purchase orders for the office
  • Manage corporate credit card and track expenses
  • Monitor office budget and expenses, submit forecast for office events
  • Construct and submit monthly financial and activity reports while communicating and coordinating with internal finance team
 
Qualifications
  • College degree required
  • Computer/IT/Microsoft Office fluency required
  • Ability to multi-task with punctuality and consistency required
  • 3+ years of professional experience in high-tech companies, media companies or information centers preferred but not required
  • Strong customer service orientation, problem solving skills
  • Strong written/verbal communications skills
  • Attention to detail
  • Integrity and sound judgement in handling confidential information
  • Solid time management skills when faced with competing priorities and tight deadlines