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Finance Process Improvement Project Manager
Ref No.: 18-00887
Location: El Segundo, California
 Position:
 
We are seeking a Project Manager that will serve as a member of the Finance Process Improvement Team based in El Segundo, CA, and reporting directly to the Director of Finance Process Improvement.   This role will be integral in supporting the overall Finance Process Improvement Program. 
 
The Project Manager will be responsible for supporting multiple transformation and optimization initiatives across global Accounting and Finance functions (OTC, P2P, R2R and FP&A).  He/She will drive project management (PMO) activities by partnering/collaborating with internal customers and external Business Partners to effectively and efficiently:
 
  • Scope projects, and develop/manage comprehensive project plans (including risk/issue identification and mitigation, communication planning, resource management and change management activities)
  • Develop and maintain project business cases (including baseline metrics, budget progress and burn rates, benefit realization metrics, operational performance measures)
  • Develop/Communicate reporting and presentation materials for Key Stakeholders
  • Support process design and transformation activities as required
 
Core Responsibilities:
  • Support in the facilitation of design and review workshops with Global Process Owners and Key Stakeholders
  • Develop content and structure for Design Workshops including capture, management and resolution of open design issues across Finance/Accounting functions and external stakeholders (IT, Internal Audit, Tax, Treasury, external Business Partners, etc.)
  • Follow up, resolution and closure on open items identified within workshops and executive playbacks
  • Successfully articulate the "As-Is” and "To-Be” process, and demonstrate the benefits to the stakeholders for process change/improvement initiatives
  • Develop project charter in accordance with Sponsor and Stakeholder objectives while ensuring alignment with Organizational strategic goals via steering committee acceptance
  • Support the design and implementation of improvement projects to deliver more efficient finance operations across multiple Regions and time zones
  • Conduct stakeholder analysis, business impact analysis, and plan engagement, communications, and training activities to ensure effective communication and adoption throughout the project lifecycle
  • Facilitate weekly project meetings to collect status and proactively identify project issues and risks; Develop/implement corresponding mitigation plans as necessary
  • Ensure that all required statutory and regulatory conditions are being met
  • Ensure the consistency and completeness of Design and Implementation documentation across all end-to-end processes
  • Provide regular and timely reporting of project progress to the Project Team, Stakeholders and Sponsors
  • Provide post go-live support to the Stakeholders as needed to ensure the adoption of processes and tools by end-users
  • Act as a Change Agent for various process improvement initiatives across the Finance organization
  • Train and coach operational team members on project methodologies and continuous improvement techniques (e.g. Lean)
  • Lead ad-hoc projects and analyses as required
 
Key Success Factors:
 
To be successful our ideal candidate must be able to:
  • Serve as an internal consultant/advisor to Finance Leadership by applying technical expertise in Finance and Accounting to diagnose gaps, bottlenecks, and opportunities for process improvement
  • Drive development of detailed improvement proposals and presentation of business case to demonstrate ROI to gain buy-in of key stakeholders
  • Apply superior project and resource management skills to execute project implementations and deliver results on time and within budget
  • Thrive in a dynamic, fast-paced environment
 
Required Qualifications:
  • Bachelor degree in related field (Accounting, Finance, Business Administration, IT, or related analytical field)
  • Minimum of 3 years of Project Management (leading or coordinating projects or portions of a project)
  • Experience managing multiple small to mid-size projects from project definition through program governance, monitoring and close out
  • Ability to gain and maintain the trust and support of all levels of leadership and team members
  • Strong client relationship and team building skills
  • Strong organizational and time management skills
  • Possesses excellent demonstrated customer interaction, collaboration, negotiation and written and verbal communication skills
  • Proficiency in MS Office suite
  • Experience working with process mapping, project management and other PM and CI related tools
  • Experience creating and maintaining project plans with dependencies
 
Desired Qualifications:
  • Project Management Professional (PMP) Certification through PMI preferred
  • Lean Six Sigma certification preferred
  • Master of Business Administration (MBA) preferred
  • Big 4 consulting experience preferred
  • Experience in working in a Global Shared Services Operating Model; F&A preferred
  • Proven ability to deliver successful projects implementing complex systems projects, preferably in an FDA regulated, Fortune global company with operations in at least two of the following: EMEA, APAC, and Americas
  • Talent Management: Demonstrated capability to facilitate groups of senior resources, provide candid feedback, ability to train people on complex tools sets, and excellence in working in a highly collaborative environment
  • Experience working with cloud based applications (e.g., Smartsheet, think-cell and Lucid Charts)