Bilingual Executive Admin Assistant/Office Manager
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Bilingual Executive Admin Assistant/Office Manager
Ref No.: 18-00813
Location: Mountain View, California
Position Type:Contract
Start Date: 05/29/2018
3 month contract to hire

About the Role:
As the Executive Assistant to Customers VP and GM, you will have endless opportunities to delve into the company culture and contribute to rewarding projects and assignments. The candidate must be flexible, organized, with excellent time-management, communication, and problem-solving skills.  This role will require excellent communication skills to interact with other senior business leaders and stakeholders.  The ideal candidate will have a professional disposition to perform a wide variety of administrative activities; including handling of confidential information and business critical assignments. 
You will take ownership of a variety of assignments, including coordinating complex calendars and schedules, arranging domestic and international travel, processing invoices and expense reports, preparing for meetings and assisting with special projects. You will also facilitate communications and spearhead event management duties as needed. The successful candidate will demonstrate flexibility, adaptability, and a proactive approach as they manage competing priorities and deadlines. Your ability to anticipate executive needs and flexibility to respond to changes in schedule and procedures will ensure your success in this integral role. 
 
Responsibilities:
  • Provide excellent Executive Administrative support to the VP & GM including:
  • Maintain calendar and be able to identify and resolve conflicts quickly
  • Coordinate domestic and international travel arrangements
  • Prepare invoices and expense reports
  • Routinely handle multiple priorities, working with tight deadlines
  • Support activities that require handling of confidential information
  • Support arrangements for on-site and off-site executive meetings, workshop, and office events
  • Support HR leader and prepare on-boarding for new employees, including employee badge, desk, and IT assets for all incoming new hires
  • Perform Ad-hoc projects for HR Manager and Chief of Staff
  • Maintain office supplies for the whole team
  • Ensure all conference room equipment and printers are in proper working order at all times
  • Work with the event manager to plan annual holiday parties, team outings, team building, etc.
  • Correspond with other branches of Samsung Pay across US, and Korea
 
Qualifications:
  • Bachelor's degree
  • Must have fluent communication skills in Korean (reading, writing, and speaking)
  • 2+ years of strong previous administrative experience supporting one or more senior executives
  • Ability to wear multiple hats at once and get the job done in an efficient manner
  • Advanced proficiency with MS Office Suite and the ability to learn new skills quickly
  • Demonstrated ability to multi-task and handle multiple priorities and requests
  • Demonstrated history of exercising discretion and maintaining confidentiality of highly sensitive information
  • Strong organizational skills, exceptional attention to detail and accuracy
  • Experience dealing with ambiguity and handling difficult situations with proficiency
  • Must be flexible/adaptable to extend work hours as needed
  • Ability to communicate, influence and problem solve effectively across the organization
  • Outstanding written and verbal communication skills
  • Possess excellent verbal and written communication
  • Must be able to work well in a global team environment
  • Please let me know if you have any questions or concerns.