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Executive Secretaries and Administrative Assistants
Ref No.: 18-01579
Location: Rensselaer, New York
Position Type:Contract
Start Date / End Date: 11/15/2018 to 11/15/2019
The hours are 9:00 to 5:00. 
There is free parking and the location is on the bus line. 

This is part of a team of clerical staff and professional communication will be vital for phones to be answered, visitors to be escorted from the security desk, and support to a busy office of executive/management level staff as well as 100+ employees of the Bureau.
The tasks associated with this position include expertise in scheduling meetings and resolving scheduling conflicts using Microsoft Outlook.
Answering the main phone line that is publicly published and routing calls from other agency executive staff to the Director of the Bureau of Training requires professional disposition and a sense of urgency, as well as confidentiality.
A high level of proficiency in Word (tables & formatting documents) as well as preparing reports in Excel (exporting from databases or creating new templates), is required.
Preparing paper files for interviews and the Director's meeting materials requires attention to detail and ability to prioritize.  Data entry & other office tasks as assigned.