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Administrative Assistant III
Ref No.: 18-19932
Location: Montreal, Quebec
Administrative Assistant III
Montreal, QC
12+ Month Contract
MUST SPEAK FLUENT FRENCH
BILINGUAL PREFERRED

Need experience working on construction job sites please.


The Administrator III provides effective and responsive administrative secretarial services to support commissioning and construction managers. Proactively support internal customer by independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple staff members consisting of test engineers. Providing administrative support to clients through effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts, handling various purchases and making AP invoice arrangements. Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events. Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in managers signature. Provide general office administrative services.Run reports in excel, access, business objects and other data gathering programs. Help keep organization charts up to date as directed. Maintain filing and records management systems and other office flow procedures which may be confidential. Provide payroll support for hourly associates. Generate, review and file pharmacy reports (if supporting pharmacy site). Create statistics, send out customer brochures or correspondence, or document leads.

Required Qualifications 1. High School Diploma, GED or local equivalent. 2. 3-5 years secretarial administrative experience 3. Knowledge of general office management and current computer office communications technologies; expert in PowerPoint, Word, Excel and Outlook 4. Self-Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly 5. Effective time management and organizational skills; able to balance multiple priorities 6. Effectively problem solve and resolve a variety of issues and topics within the job scope 7. Ability to effectively interact and communicate with senior level management and corporate contacts 8. Excellent interpersonal, verbal and written communications skills including strong grammatical skills