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Executive Assistant
Ref No.: 18-19588
Location: New York, New York
6 month

Candidate will be responsible for supporting a state of the art technology floor and highly collaborative space, hence the ability to prioritize and manage complex relationships across Technology departments is a must. Space is tightly regulated and there is a lot of movement and change so discretion, communication and prioritization are mandatory.

The ideal candidate must have experience interacting with senior management. Excellent communication and organization skills are required.

Qualifications: Microsoft Office (PowerPoint, Excel, & Word), SharePoint and Jive proficiency is a plus. Experience with Manhattan Space Management tool preferred.

Responsibilities include:
• Management of floor maintenance including oversight of printers, signage, confidential bins, locksmith work, equipment & personal item moves
• Tracking of space availability
• Perform building audits to verify that employee locations and room configurations are correct and update space database with relevant information
• Coordination of staff moves & departmental restacks
• New hire setup including assignation of new seating and telephones, request systems access accounts
• Managing requests for hardware, software, market data and voice
• Book conference rooms and managing hotel space and bookings