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Administrative Assistant - Real Estate (Fort Washington, PA)
Ref No.: 18-19430
Location: Fort Washington, Pennsylvania
Administrative Assistant
Fort Washington, PA

The Real Estate Administrative Assistant will support the Director of Real Estate and the Real Estate department by managing the administrative tasks of the department.

Essential Functions

Management and administration of real estate systems
Preparation of real estate and construction presentations
Maintain calendar, schedule meetings, and make travel arrangements for the real estate office
Communicate on a regular basis with corporate and regional teams
Manage, respond to, and direct incoming correspondence and calls in a timely manner
Arrange meetings, travel arrangements, including locations, invitations, logistics, meals, etc.
Preparation of reports for management
Invoice and expense processing
Support the regional staff in the ramp-up of the office and within the organization
General office management duties as needed
Complete assigned tasks with attention to detail within given timelines
Perform other duties as assigned

Required Knowledge, Skills, Abilities

Knowledge of administration, filing, word processing
Excellent time management, organizational, analytical, and problem-solving skills.
Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
Relationship building / interpersonal skills
Written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Required Education, Certifications/ Licenses, Related Experience

Associate degree is required
In lieu of degree, a total number of 1 – 2 years of experience in related field will meet the education and related experience requirements listed above

Physical Job Requirements

This position requires the ability to remain in a stationary position (standing and/or seated) more than half the time
The person in this position may need to move about the store(s), distribution center(s), warehouse(s), and/or corporate office(s) less than half the time
The person in this position must be able to maneuver (lift, move, carry, slide, etc.) between 15 - 40 lbs.
This position operates machinery and/or equipment that requires the constant use of hands/fingers/wrists (ex: typing, etc.) more than half the time
This position requires the ability to spend more than half the time viewing computer monitors
This position is exposed to non-climate controlled workspace(s) less than half the time
The person in this position must be able to identify and distinguish between colors less than half the time

Travel Requirements

This position requires overnight domestic travel less than 25% of the time
Anticipated travel will be by car, air, and/or train